Administrative Support Specialist
1 week ago
The Administrative Assistant will be responsible for ensuring the smooth operation of our project office, handling day-to-day tasks, and providing support to the Operations Specialist.
The ideal candidate will be highly organized, efficient, and able to manage competing priorities, while maintaining a professional demeanor.
Responsibilities
The successful candidate will be responsible for the following duties:
- Providing Logistics / Administrative support, booking flights and hotel venues, accommodation for meetings and workshops.
- Maintaining supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
- Maintaining schedules and supervising security and cleaning / maintenance vendors.
- Supervising the Office Cleaner and general office cleanliness.
- Maintaining the office calendar with important project and operations updates.
- Ensuring all payments such as office utility bills, accommodation etc. are made on time in coordination with Operations Specialist and F&A Officer.
Requirements
To be considered for this position, applicants must meet the following requirements:
- At least 3 years of related experience, preferably with an international or local NGO / NPO.
- Grade 12 School Certificate / Certificate in any business-related field preferred.
- Diploma in public admin or equivalent will be an added advantage.
- Proficiency with MS Office programs, including Excel and Word and other communication platforms (for example Teams, Zoom, SharePoint, etc).
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