Corporate Secretary

3 weeks ago

Sandton, South Africa TalentCru Full time
Job Title: Assistant Company Secretary

We are seeking an experienced Assistant Company Secretary to join our team at TalentCru. As a key member of our corporate governance team, you will play a vital role in ensuring the smooth operation of our boards and committees.

Key Responsibilities:
  • Ensure best practice board and meeting administration for a portfolio of companies and committees.
  • Facilitate smooth operation of boards and committees, including drafting work plans and agendas, organizing, collating, and distributing meeting papers.
  • Prepare accurate minutes and action items within agreed time frames.
  • Provide input into board practices and corporate governance matters.
  • Draft resolutions and other corporate communications.
Requirements:
  • LLB or BCom Law with a minimum of 10 years relevant experience.
  • Admission as an Attorney and/or CSSA/CIS qualification will be an advantage.
  • Company secretarial experience in a listed company environment (preferably in banking).
  • Experience in sustainability and integrated thinking is advantageous.
  • Financial literacy is essential.
Personal Attributes:
  • Ability to understand complex issues, communicate concisely, and influence a wide audience.
  • Confidence and ability to interact at all levels.
  • Proven ability to build relationships and credibility.
  • Exceptional ability to consistently deliver creative yet business-oriented results that balance growth and risk.
  • Intellectually curious, open-minded, and adaptable.
  • Aptitude to solve problems in a fast-paced, high-pressure environment.
  • Ability to work both collaboratively and autonomously while prioritizing competing tasks.
  • Flexibility and willingness to work on both strategic and operational tasks.
  • Ability to manage multiple concurrent tasks and deadlines.
  • High level of integrity and professionalism.
  • Self-motivated team player with a keen sense of ownership.
  • Tenacity and strong attention to detail.
Functional Competencies:
  • Strong knowledge of the Companies Act, corporate laws, and governance codes.
  • Strong background in applying corporate governance principles.
  • Proficiency in running and supporting boards and board committees through annual cycles.
  • Experience in creating and managing compliance processes in a practical manner.
  • Experience in developing best practice guidelines and policies.
  • Proven ability to produce quality minutes in a technically challenging environment and run board meeting processes effectively.
  • Excellent drafting and grammatical skills.
  • Project management and strong organisational skills.
Company Secretarial:
  • Ensure best practice board and meeting administration for a portfolio of companies and committees:
  • Facilitate smooth operation of boards and committees, including drafting work plans and agendas, organizing, collating, and distributing meeting papers.
  • Prepare accurate minutes and action items within agreed time frames.
  • Provide input into board practices and corporate governance matters.
  • Draft resolutions and other corporate communications.
  • Manage company secretarial matters:
  • Implement changes in corporate laws/regulatory requirements and provide insights on their impact on the business.
  • Coordinate statutory compliance with cross-functional teams and external auditors, ensuring accurate and timely updates of corporate information and registers.
  • Manage the year-end reporting cycle related to company secretary duties.
  • Support the business with ad hoc requests.
  • Develop and advise on key governance policies such as delegation of authority, signing policies, and governance frameworks.
  • Work closely with the Acting Group Company Secretary to manage overall compliance and best practices:
  • Manage the corporate compliance calendar and meeting schedule.
  • Ensure compliance with relevant laws/regulations, company policies, and MOIs.
  • Coordinate corporate process elements of transaction execution (e.g., corporate actions or restructures).
  • Lead ad hoc projects in a simplified and solutions-oriented manner.
Enablement and Risk Management:
  • Develop processes to maintain corporate information and policies and oversee management thereof.
  • Liaise with external service providers and stakeholders.
  • Oversee elements of logistics including hospitality and record-keeping.

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