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Administrative Support Professional

1 week ago

Midrand, Gauteng, South Africa Architectural Services Full time
Job Description

The primary responsibility of this role is to provide administrative support to the HR department by managing various tasks and activities. The successful candidate will be responsible for maintaining accurate records, processing documents, and ensuring confidentiality in all interactions.

  • Key Responsibilities:
  • Managing digital files and data
  • Organizing and archiving records and documents
  • Preparing paperwork and distributing it as needed
  • Retrieving data and files for other departments and personnel
  • Maintaining alphabetical and numerical systems for organizing paper and electronic records documents
  • Verifying documentation accuracy and updating or correcting as necessary
  • Developing filing systems and devising new organizational methods for data and documents
  • Creating new files and providing information on forms and reports
  • Securing and protecting confidential documents
  • Scanning paper documents and verifying their clarity and legibility
  • Processing requests for files and data
  • Tracking borrowed and returned documents
  • Monitoring filing materials and office supplies and coordinating with vendors for replenishment
  • Discard documents according to established procedures
  • Transcribing audio and video content
  • Operating office equipment
  • Improving filing systems and designing forms and templates for data entry
  • Performing data entry tasks
  • Collaborating with warehouse personnel or external storage vendors to ensure safe document archiving
  • Reviewing and correcting documentation and placement of previously filed documents
  • Sending telegrams as required