Executive Support Specialist
4 weeks ago
At Energy at Work Projects, we are seeking a highly organized and experienced Personal Assistant to provide comprehensive support to our Director. This role presents an exciting opportunity to work closely with a visionary leader in a thriving and collaborative work environment.
Key Responsibilities:- Coordinate and manage the Director's calendar, schedule meetings, and prioritize appointments to optimize time management.
- Act as the primary point of contact between the Director and internal/external stakeholders, ensuring clear and effective communication.
- Arrange travel itineraries, including flights, accommodations, and ground transportation, ensuring smooth and efficient travel experiences.
- Prepare and edit documents, presentations, and reports for the Director, ensuring accuracy and adherence to company standards.
- Organize and coordinate meetings, including agenda preparation, venue arrangement, and follow-up on action items.
- Handle sensitive information with the utmost discretion and maintain confidentiality in all interactions.
- Prioritize tasks and deadlines to ensure the Director's time is optimized, and critical responsibilities are addressed promptly.
- Oversee the Director's office organization, including filing systems, supplies, and general administrative support.
- Proven experience as a Personal Assistant or Executive Assistant.
- Exceptional organizational and multitasking skills.
- Strong verbal and written communication skills.
- Proficiency in office software, including Microsoft Office Suite.
- High level of discretion and professionalism.
- Ability to work independently and adapt to changing priorities.
- Competitive salary and benefits package.
- A collaborative and supportive work environment.
- Opportunities for professional development and growth.
If you are a proactive and highly organized individual with experience providing executive-level support, we invite you to apply by submitting your resume outlining your relevant experience and suitability for the role.
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