Executive Support Specialist

4 weeks ago


Johannesburg, Gauteng, South Africa Energy at Work Projects Full time
Personal Assistant to the Director

At Energy at Work Projects, we are seeking a highly organized and experienced Personal Assistant to provide comprehensive support to our Director. This role presents an exciting opportunity to work closely with a visionary leader in a thriving and collaborative work environment.

Key Responsibilities:
  • Coordinate and manage the Director's calendar, schedule meetings, and prioritize appointments to optimize time management.
  • Act as the primary point of contact between the Director and internal/external stakeholders, ensuring clear and effective communication.
  • Arrange travel itineraries, including flights, accommodations, and ground transportation, ensuring smooth and efficient travel experiences.
  • Prepare and edit documents, presentations, and reports for the Director, ensuring accuracy and adherence to company standards.
  • Organize and coordinate meetings, including agenda preparation, venue arrangement, and follow-up on action items.
  • Handle sensitive information with the utmost discretion and maintain confidentiality in all interactions.
  • Prioritize tasks and deadlines to ensure the Director's time is optimized, and critical responsibilities are addressed promptly.
  • Oversee the Director's office organization, including filing systems, supplies, and general administrative support.
Requirements:
  • Proven experience as a Personal Assistant or Executive Assistant.
  • Exceptional organizational and multitasking skills.
  • Strong verbal and written communication skills.
  • Proficiency in office software, including Microsoft Office Suite.
  • High level of discretion and professionalism.
  • Ability to work independently and adapt to changing priorities.
What We Offer:
  • Competitive salary and benefits package.
  • A collaborative and supportive work environment.
  • Opportunities for professional development and growth.

If you are a proactive and highly organized individual with experience providing executive-level support, we invite you to apply by submitting your resume outlining your relevant experience and suitability for the role.



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