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HR Payroll Administrator

3 weeks ago

Port Elizabeth, Eastern Cape, South Africa Salesworx Full time

Job Summary

Salesworx, a leading manufacturer in South Africa, requires a highly skilled Payroll Officer to manage their payroll operations effectively. The ideal candidate should possess extensive experience in payroll administration, including managing payroll systems, processing payroll calculations, and handling payroll-related tasks.

Key Responsibilities:

  • Astrow System Administration: Administer the Astrow clock card system, ensuring it is accurately capturing employee hours and performing tasks efficiently.
  • Overtime and Shift Changes: Approve overtime and shift changes in the Astrow System, maintaining accurate records and resolving any discrepancies.
  • Biometric Unit Maintenance: Regularly check and maintain the Biometric Unit - Clock Card Machine to ensure it is functioning correctly.
  • Maintenance of Employee Master Data: Ensure accurate employee master data is maintained in the Astrow System, including photos and other essential information.
  • Integration and Uploads: Link the Astrow System to VIP Payroll, uploading hours directly into the system for efficient processing.
  • Weekly Reviews: Conduct weekly reviews of hours in the Astrow System, resolving queries and ensuring total hours are correct for payroll processing.
  • VIP Payroll Administration: Serve as a super user/administrator for VIP Payroll, processing leave, and generating reports at month-end.
  • Capture EE & SDL: Accurately capture employees' earnings and SDL in VIP Payroll, ensuring correct deductions and payments.
  • Payslips and Invoices: Send out payslips manually and process consultants' invoices through payroll.
  • Salary and Benefit Management: Manage salaries and third-party payments through FIHRST, reconciling medical aid, GAP, and other benefits with supplier statements.
  • Medical Aid and Provident Fund: Submit Medical Aid and GAP Cover submissions for MEIBC Staff, handle Provident fund recon and statements, and process Provident fund withdrawal documentation.
  • Risk Benefit Schedule: Submit monthly Risk Benefit Schedules to Momentum for staff with fixed salaries, manage nomination and beneficiary forms, and handle EMP201 and EMP501 submissions.
  • UIF Applications and COIDA IOD/ROE: Handle UIF applications and submissions, submit COIDA IOD and ROE, and conduct HR Inductions for new employees from a payroll perspective.
  • Contract Preparation: Prepare new employee contracts and update existing contracts, ensuring adherence to HR policies and procedures.
  • Industrial Relations: Handle disciplinary actions using a third-party provider and manage retrenchments, implementing ESS (Electronic payslips & leave submissions).

Requirements and Qualifications:

  • At least 6 years of experience in payroll administration.
  • Diploma in Payroll or related field.
  • Exceptional organizational, time management, and problem-solving skills.
  • Experience working with MEIBC and Unions.
  • Excellent communication and mathematical skills.
  • High emotional intelligence and ability to make sound decisions.
  • Ability to work independently and as part of a team.