Financial Operations and Administration Leader

5 days ago

Johannesburg, Gauteng, South Africa Mayfly Agri (Pty) Ltd Full time

Essential Qualifications for the Position:
  • Honours degree in Commerce, Economics, Business Strategy, or a related field is required.
  • A minimum of 5 years of experience in a managerial role is essential.
  • Familiarity with risk management principles, frameworks, and methodologies is a plus.
  • In-depth knowledge of International Financial Reporting Standards for Small- and Medium-Sized Entities (IFRS for SMEs) and IFRS is necessary.
  • Expertise in fraud prevention techniques is crucial.
  • Understanding of monitoring and evaluation frameworks, as well as compliance with the Companies Act, Income Tax Act, Broad-Based Black Economic Empowerment (BBBEE) legislation, and POPIA is required.
  • A reliable, well-maintained personal vehicle is needed for visits to clients and suppliers.
  • Willingness to travel within Southern Africa and occasionally internationally is expected.

Key Responsibilities Include:
  • Representing the organization professionally while engaging with stakeholders and suppliers.
  • Enhancing shareholder value through effective Treasury management.
  • Reconciling bank accounts, accounts payable, and general ledger accounts.
  • Upholding accounting controls by adhering to established financial policies and procedures.
  • Preparing monthly management accounts, updating cash flow forecasts, and generating various reports.
  • Conducting VAT and income tax reconciliations.
  • Compiling management accounts for quarterly presentations to the Board.
  • Serving as the primary contact for finance-related inquiries from staff, directors, and suppliers, while providing necessary financial support.
  • Assisting in the preparation of year-end accounts and external reviews.
  • Collaborating with the Executive Director and other staff to prepare budgets, amendments, and forecasts, ensuring understanding of budgetary implications.
  • Facilitating auditor visits and assisting with quarterly shareholder reporting and investment cash flow management.
  • Reviewing and managing all contracts related to business operations.
  • Administering all legal contracts effectively.
  • Ensuring compliance with all relevant regulations, codes, and standards.
  • Developing and maintaining processes to detect, prevent, and address non-compliance with regulations and standards.
  • Updating the compliance framework, policies, and procedures to clarify the compliance management process.
  • Maintaining an up-to-date compliance register that outlines the company's compliance requirements and process owners.
  • Conducting supplier background checks and maintaining accurate supplier information.
  • Setting up new suppliers in the accounting and banking systems.
  • Supporting the preparation of mandatory administrative reports for tax authorities and regulators.
  • Coordinating payroll processes in collaboration with the outsourced payroll administrator.
  • Assisting the payroll administrator with statutory deductions and reporting.
  • Managing staff leave tracking and maintaining office payroll records and employee reimbursements.
  • Overseeing organizational insurance matters.
  • Assisting with banking operations, including account setup and mandate updates.
  • Providing support for stock logistics and payments as necessary.
  • Reviewing and updating the Enterprise Risk Framework biennially.
  • Overseeing the Enterprise Risk Management process within the organization.
  • Identifying and presenting emerging strategic risks to the Executive Director, Executive Committee, and Board.
  • Reporting on the strategic risk register and action plans to the Board.
  • Reviewing operational risk reports for completeness and quality before submission to the Audit and Risk Committee.
  • Drafting and reviewing combined assurance reports for accuracy and completeness.
  • Assisting the Executive Director in developing Corporate Strategy and Annual Performance Plans.
  • Reviewing reports on value creation in alignment with the King IV Code.
  • Monitoring progress towards Broad-Based Black Economic Empowerment (B-BBEE) initiatives and recommending improvements.
  • Conducting performance appraisals and consulting with employees on developmental goals.
  • Evaluating the effectiveness of current training interventions.
  • Ensuring timely compilation and finalization of Job Descriptions, Performance Agreements, and Assessments.
  • Managing recruitment needs for the area of responsibility.
  • Preparing performance reports with adequate supporting evidence.
  • Identifying non-performance issues and developing solutions to enhance performance.
Please note that further communication will only be conducted with shortlisted candidates following the screening and shortlisting process.

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