Financial Operations and Administration Leader

5 days ago

Johannesburg, Gauteng, South Africa Mayfly Agri (Pty) Ltd Full time

Essential qualifications for the position:
  • Honours degree in Commerce, Economics, Business Strategy, or a related field is required.
  • A minimum of 5 years of experience in a managerial role is essential.
  • Familiarity with risk management principles, frameworks, and methodologies is a plus.
  • Proficient understanding of International Financial Reporting Standards for Small and Medium-Sized Entities (IFRS for SMEs) and IFRS is necessary.
  • Expertise in fraud prevention techniques is crucial.
  • Knowledge of monitoring and evaluation frameworks, along with compliance with the Companies Act, Income Tax Act, Broad-Based Black Economic Empowerment (BBBEE) legislation, and POPIA is required.
  • A reliable personal vehicle that is well-maintained and insured for client and supplier visits is mandatory.
  • Willingness to travel within Southern Africa and occasionally internationally is required.

The successful applicant will undertake the following responsibilities:
  • Engage with end users and suppliers, representing the organization in a professional manner.
  • Enhance shareholder value through effective management of the Treasury function.
  • Reconcile all bank accounts, accounts payable ledgers, and general ledger accounts.
  • Maintain accounting controls by adhering to established financial policies and procedures.
  • Prepare monthly management accounts, including updates to cash flow forecasts and other financial reports.
  • Conduct VAT and income tax reconciliations.
  • Compile management accounts for quarterly reporting to the Board.
  • Serve as the primary contact for finance-related inquiries from staff, directors, and suppliers, providing necessary financial support to team members while ensuring adherence to policies and procedures.
  • Assist in the preparation of year-end accounts and facilitate any external reviews.
  • Prepare budgets, amendments, and forecasts in collaboration with the Executive Director and other staff, ensuring understanding of budgetary implications.
  • Facilitate auditors during on-site visits.
  • Assist with quarterly shareholder reporting and manage investment cash flows.
  • Review and oversee all contracts related to business operations.
  • Administer all legal contracts effectively.
  • Ensure compliance with all relevant regulations, codes, and standards as outlined in the regulatory framework.
  • Develop, implement, monitor, and maintain processes aimed at detecting, preventing, and addressing non-compliance with regulations and standards.
  • Review and update the compliance framework, policies, and procedures to define the compliance management process.
  • Maintain an up-to-date compliance register, outlining the company's compliance requirements and process owners.
  • Conduct and update supplier information and relevant background checks for all suppliers and debtors.
  • Set up new suppliers in the accounting and banking systems.
  • Support the preparation of mandatory administrative reports for tax authorities and regulators.
  • Ensure timely and accurate payroll processes in collaboration with the outsourced payroll administrator.
  • Assist the outsourced payroll administrator in managing all statutory deductions and related documentation.
  • Manage staff leave tracking and assist in maintaining office payroll records and employee reimbursements/claims payments as needed.
  • Oversee organizational insurance matters.
  • Assist with banking operations, including account setup and updating mandates/signatories.
  • Provide support for stock logistics and payments as required.
  • Review and update the Enterprise Risk Framework biennially for approval.
  • Oversee the Enterprise Risk Management process within the organization.
  • Identify and present emerging strategic risks for consideration by the Executive Director, Executive Committee, and Board.
  • Report on the strategic risk register to the Board, including the status of action plans related to identified risks.
  • Review the summary operational risk report for completeness and confirm its quality for presentation to the Audit and Risk Committee, reporting any deviations from plans or significant changes in risk ratings.
  • Draft a report on combined assurance within the organization, ensuring accuracy and completeness before presenting it to the Executive Committee and addressing any queries raised.
  • Assist the Executive Director in developing the Corporate Strategy and Annual Performance Plan.
  • Review the draft report on value creation as per the King IV Code, ensuring alignment of all quantitative and qualitative information.
  • Review information on Broad-Based Black Economic Empowerment (B-BBEE) initiatives.
  • Monitor quarterly progress towards annual B-BBEE score and recommend initiatives to enhance the score.
  • Conduct performance appraisals against agreed objectives, consulting with employees on developmental goals and career paths.
  • Evaluate the effectiveness of current training interventions based on demonstrated competencies in the workplace.
  • Ensure timely compilation and finalization of Job Descriptions, Performance Agreements, and Performance Assessments for staff.
  • Plan and manage all recruitment needs within the area of responsibility.
  • Prepare performance reports, ensuring adequate supporting evidence is collected.
  • Identify non-performance issues and develop interventions to enhance performance.
Please note that only shortlisted candidates will be contacted for further communication following the screening and shortlisting process.

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