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Back-office Operations Specialist

2 months ago

Johannesburg, Gauteng, South Africa TalentCru Full time

Job Title: Back-office Operations Specialist

About the Role:

We are seeking a highly skilled Back-office Operations Specialist to join our team at TalentCru. As a key member of our technical operations management team, you will be responsible for providing comprehensive back-office support, managing coordination and communication among various subject matter experts, and handling administrative tasks such as record-keeping, database maintenance, and operational financial support.

Key Responsibilities:

  • Coordinate the timely placement and receipting of purchase orders and ensure regular reporting of network equipment ordered.
  • Provide end-to-end administrative support on purchase order requests in conjunction with the respective suppliers and business units within technical operations.
  • Create projects in the management system and track approval on all projects.
  • Retrieve and process all new order requests from the Management System and maintain system details.
  • Oversee, coordinate, and manage the process of receipting invoices in line with finance processes, and ensure that all outstanding supplier payments are processed timeously.
  • Maintain order registers and track each PO until fully receipted, compile regular reports from SAP/EVO on all orders placed and deliveries outstanding.
  • Compile regular departmental reports as required and assist with the distribution of budget reports for the TowerCo Technical Operations business units.
  • Continuously improve and develop processes to ensure effective order management practices.
  • Maintain and coordinate operational activities and manage section deliverables.
  • Strong report writing skills with advanced understanding of MS Office, Word, Excel, and PowerPoint are essential.