Corporate Office Coordinator

3 hours ago

Pretoria, Gauteng, South Africa AVI Limited Full time

At AVI LIMITED, we are driven by a single-minded purpose: the growth and development of our brands. As a leading player in South Africa's FMCG market, our extensive brand portfolio spans categories including hot beverages, sweet and savoury biscuits and snacks, frozen convenience foods, out-of-home ranges, personal care products, cosmetics, footwear, accessories, and fashion apparel.

About Us

We operate from a well-developed Shared Services structure spanning International, IT, Finance, Logistics, Marketing, Procurement, and Field Marketing. This setup enables us to capitalize on our scale and achieve operational efficiency.

Job Opportunity

We have an exciting opportunity for a Front Desk Assistant to join our team at AVI LIMITED's Head Office in Illovo, Johannesburg. Reporting directly to the CEO's PA (Office Manager), this role involves:

Main Responsibilities:
  • Receiving visitors and promptly notifying relevant personnel
  • Maintaining the reception area and surrounding spaces, including meeting rooms, in a clean and organized manner
  • Managing the main switchboard and reception area telephone, handling incoming calls, and directing them to the appropriate person or department
  • Receiving and signing for deliveries, both business and personal, for employees, and ensuring employees are contacted to accept personal deliveries
  • Coordinating courier and driver services for deliveries and collections
  • Ordering stationery and other general office supplies as required, including beverages for the downstairs kitchen
  • Managing meeting room calendars
  • Providing administrative support with tasks such as filing, preparing board packs, and maintaining contract management systems
  • Performing various ad-hoc duties related to office and building management, like reporting damages and coordinating contractor visits
Requirements:
  • Minimum 3 years' experience in a corporate environment as a Receptionist and administrative assistant
  • Grade 12 / Matric certification is mandatory; a secretarial diploma would be advantageous
  • Excellent English language skills, both verbal and written
  • Good telephone etiquette and a polite demeanor
  • Prior experience in a corporate listed office environment would be beneficial

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