High-Level Administrative Support Specialist

7 days ago


Pretoria, Gauteng, South Africa Hewlett Packard Enterprise Full time
Job Title: High-Level Administrative Support Specialist

Salary: R800,000 - R1,200,000 per annum

Job Summary:

Hewlett Packard Enterprise is seeking a highly skilled and experienced Executive Assistant to provide exceptional administrative support to our Managing Director. This is a fantastic opportunity for an individual with strong organizational skills, attention to detail, and excellent communication abilities.

Key Responsibilities:

  • Administrative Support:
    • Manage and maintain the MD's complex calendar, ensuring optimal time management and alignment with strategic priorities.
    • Schedule, coordinate, and organize meetings, events, and travel arrangements.
    • Prepare meeting agendas, presentations, and minutes; track follow-ups.
    • Handle confidential documents and correspondence with discretion and professionalism.
  • Communication Management:
    • Serve as the first point of contact for the MD's office, screening calls, emails, and visitors.
    • Draft, proofread, and edit professional communications on behalf of the MD.
    • Foster effective communication between the MD's office and internal/external stakeholders.
  • Project Coordination:
    • Support the MD in tracking and monitoring key projects and initiatives.
    • Research and prepare reports or briefs to assist the MD in decision-making.
    • Collaborate with cross-functional teams to ensure the timely delivery of objectives.
  • Office Management:
    • Maintain the MD's filing system, ensuring documents are organized and accessible.
    • Monitor office supplies and coordinate with relevant teams for procurement needs.
    • Oversee the preparation of expense reports and manage the MD's budget allocations.

Qualifications and Skills:

  • Education:
    • Bachelor's degree in Business Administration, Office Management, or a related field is highly preferred. Equivalent experience may be considered.
  • Experience:
    • Minimum of 5 years of experience as an Executive Assistant, preferably in a multinational or technology-focused organization.
    • Proven experience supporting C-suite executives or senior leadership.


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