High-Level Administrative Support Specialist
7 days ago
Salary: R800,000 - R1,200,000 per annum
Job Summary:
Hewlett Packard Enterprise is seeking a highly skilled and experienced Executive Assistant to provide exceptional administrative support to our Managing Director. This is a fantastic opportunity for an individual with strong organizational skills, attention to detail, and excellent communication abilities.
Key Responsibilities:
- Administrative Support:
- Manage and maintain the MD's complex calendar, ensuring optimal time management and alignment with strategic priorities.
- Schedule, coordinate, and organize meetings, events, and travel arrangements.
- Prepare meeting agendas, presentations, and minutes; track follow-ups.
- Handle confidential documents and correspondence with discretion and professionalism.
- Communication Management:
- Serve as the first point of contact for the MD's office, screening calls, emails, and visitors.
- Draft, proofread, and edit professional communications on behalf of the MD.
- Foster effective communication between the MD's office and internal/external stakeholders.
- Project Coordination:
- Support the MD in tracking and monitoring key projects and initiatives.
- Research and prepare reports or briefs to assist the MD in decision-making.
- Collaborate with cross-functional teams to ensure the timely delivery of objectives.
- Office Management:
- Maintain the MD's filing system, ensuring documents are organized and accessible.
- Monitor office supplies and coordinate with relevant teams for procurement needs.
- Oversee the preparation of expense reports and manage the MD's budget allocations.
Qualifications and Skills:
- Education:
- Bachelor's degree in Business Administration, Office Management, or a related field is highly preferred. Equivalent experience may be considered.
- Experience:
- Minimum of 5 years of experience as an Executive Assistant, preferably in a multinational or technology-focused organization.
- Proven experience supporting C-suite executives or senior leadership.
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