Confidential Executive Assistant to Top Management

7 days ago


Cape Town, Western Cape, South Africa The Legends Agency Full time
About The Legends Agency

We are a dynamic organization seeking a highly skilled and experienced Executive Assistant to support our CEO. This role is ideal for a professional with excellent administrative skills, leadership qualities, and a passion for delivering exceptional results.

Job Summary

The successful candidate will be responsible for providing comprehensive administrative support to the CEO, including managing calendars, coordinating travel arrangements, and handling correspondence. Additionally, they will assist in the development and implementation of administrative standards, policies, and practices for the organization.

Key Responsibilities
  • Administration Support: Provide full range of administrative support, including management of purchasing authorisation process, local and international travel arrangements, and arrangement for Forex linked to international travel.
  • Secretarial Support: Communicate directives and information from the CEO to executives, managers, and others in the organization, receive, screen, and direct incoming calls, visitors, mail, and email, maintain files, records, calendars, and diaries.
  • Manage Insurance: Manage vehicle insurance portfolio, manage all insurance, and arrange for marine/transit cover where necessary.
  • Imports and EForex Management: Management payment for import process, verify accuracy of import documentation, purchasing of Forex, determine cashflow for large purchases, obtain authorization, and book FEC in line with forecasted dates.
  • Event Planning: Arrange and manage all aspects linked to large-scale internal and external events, including company Indabas.
Requirements
  • Secondary Education Grade 12
  • Tertiary Education (including Diplomas, Certificates, and Degrees) - Diploma in Legal Secretarial/Paralegal
  • Experience - Minimum 5 years related experience
  • Strong Administration Skills
  • Well-developed leadership and junior management skills
  • Excellent organisational skills
  • Good verbal and written communication skills (English & Afrikaans)
  • Ability to act decisively and urgently
  • High level of emotional intelligence and interpersonal skills
  • Ability to establish and develop well-aligned, supportive teams
  • Suitably developed computer literacy and skills
  • Appropriate Business acumen and entrepreneurial aptitude
  • Strong problem-solving skill
  • Creativity
  • Exceptional attention to detail
What We Offer

We offer a competitive salary of R120,000 - R150,000 per annum, depending on experience, plus benefits such as medical aid, pension fund, and annual leave.



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