Imports Supervisor

2 months ago


Johannesburg, Gauteng, South Africa JeloCorp Full time
Job Title: Imports Supervisor

At JeloCorp, we are seeking a highly experienced and qualified Imports Supervisor to join our team. The successful candidate will have relevant experience/knowledge in Imports and Exports Management, Procurement Order, Invoicing Management, Transport sourcing, and running of the Imports Department.

Key Responsibilities:
  • Identify customer solutions on rates and services, ensuring optimal logistics and supply chain management.
  • Source and negotiate freight rates from different shipping lines, direct and indirect, and ad hoc services where required.
  • Participate in supplier meetings, discuss challenges, and possible solutions to ensure seamless trade operations.
  • Maintain a good working relationship with the Team and other departments, fostering a collaborative environment.
  • Adhere to SOP's and Operational Processes and Procedures, ensuring compliance and efficiency.
  • Audit and submit suppliers' Invoicing and disbursements, ensuring accuracy and timeliness.
  • Must have experience in all different modes of transport (Air, Sea & Road), with a strong understanding of trade regulations and compliance.
  • Able to handle files from start to end, including invoices, and ensure accurate record-keeping.
  • Ability to understand the process of all different certificates on the export, ensuring compliance and accuracy.
  • Must have import permit requirement knowledge, with the ability to draw out SOP's for different transporters, clearing agents, etc.
  • Effectively and promptly handle queries/problems, demonstrating a sense of urgency and attention to detail.
  • Liaise with agents regarding packing and shipping documents, ensuring timely and accurate delivery.
  • Evaluate and apply all new import permits and export licenses for all processes, ensuring compliance and efficiency.
  • Administer all freight logistics, ensuring optimal supply chain management and customer satisfaction.
  • Provide an optimal level of service and resolve all shipment issues, ensuring customer satisfaction and loyalty.
  • Track all import shipments and export shipments, forwarding weekly updates to relevant departments.
  • Evaluate all imported items, ensuring accuracy in all values and collaborating with clearance agency.
  • Prepare all export documentation and relevant certificates of conformance and other certificates required by our customers and destination customs authorities (Cross-border).
  • Perform audits on all import and export files on a regular basis, ensuring accuracy and compliance.
  • Perform all record-keeping processes and maintain records of all entries, ensuring accuracy and compliance.
  • Review invoicing and related documents to ensure shipping, handling, storage charges, and customs fees are billed correctly.
  • Liaising with Tanzania and the Zambia factory, ensuring seamless trade operations and customer satisfaction.
  • Execute different courses of action in general in accordance with instructions given by Management, ensuring compliance and efficiency.
Requirements:
  • 5-7 years' experience within a clearing and forwarding environment.
  • Bachelor's Degree as a qualification.
  • Other suitable qualifications would be advantageous.
  • Shipping related experience.
  • Strong knowledge and understanding of practices and processes within the Sea freight environment.
  • Excellent communication both written/verbal at all levels.
  • Organizational skills and effective time management.
  • Computer literate - Microsoft Office & Excel.
  • Well-organized individual able to work under pressure/heavy workloads.
  • Able to work in a team as well as independently.

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