Human Resources Specialist

4 weeks ago

Sandton, South Africa The Individual Touch Full time

Job Summary

The Human Resources Specialist will provide administrative support to the HR Department, focusing on tasks such as employee records, contract preparation, and onboarding processes. This role requires a strong understanding of HR functions and best practices, as well as excellent communication and organizational skills.

Key Responsibilities

  • Maintain accurate and up-to-date employee records
  • Prepare and amend contracts as necessary
  • Administer the onboarding process for new employees, including internal communications and registration on internal boards
  • Provide support and input in new hire orientation
  • Act as a point of contact for employees on HR-related queries
  • Assist with payroll administration and external training
  • Support recruitment administration, including internal and external adverts, screening, and shortlisting
  • Compile increase letters, confirmation of employment letters, and general ad hoc letters
  • Administer invoice payments for recruitment service providers
  • Liaise with line managers to obtain contract renewal/ending information
  • Manage Occupational Health and Safety
  • Prepare EE online submissions, attend EE meetings, and maintain EE records
  • Assist with general HR and Payroll queries
  • Manage employee exit processes
  • Support performance management administration
  • Administer and maintain HR policies
  • Assist with ad hoc duties and projects as required
  • Oversee and supervise the office team on day-to-day operations
  • Coordinate internal communication initiatives
  • Assist with employee events, including executive meetings, year-end functions, conferences, induction, and training

Requirements

  • Matric qualification
  • Degree or Diploma in Human Resources
  • Proven experience as an HR officer with 2+ years experience
  • Understanding of labour laws and disciplinary procedures
  • Full understanding of HR functions and best practices
  • Good understanding of all appropriate Acts (LRA, BCEA, OSHA, COID, EEA)
  • ATR/WSP experience
  • Critical competencies: strong ethics and reliability, high level of confidentiality, meticulous HR administration skills, exceptional attention to detail, excellent client service skills, ability to communicate confidently and effectively with internal and external stakeholders, motivated, positive, can-do attitude, solution-oriented approach, professional and personable demeanour, proficient in MS Office, own reliable transport, process-driven, excellent command of verbal and written English, ability to organize and prioritize when under pressure

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