Executive Support Specialist

2 months ago

Krugersdorp, Gauteng, South Africa HR Genie Full time

Key Responsibilities:

  • Manage executive calendars, prioritize commitments, and coordinate meetings and travel arrangements to ensure seamless logistics and timely execution.
  • Draft, edit, and proofread professional correspondence, reports, and presentations with precision and attention to detail.
  • Organize meetings and events, ensuring detailed agendas, necessary materials, and a high level of professionalism.
  • Provide comprehensive administrative support for documents, filing, records, expenses, and projects, maintaining confidentiality and discretion when required.

Desired Skills and Experience:

  • A relevant tertiary qualification (degree preferred) and a strong understanding of business operations.
  • 5-7 years' experience as an Executive Assistant or in a senior executive capacity, with a proven track record of success.
  • Proficiency in MS Office Suite (Excel, Word, PowerPoint, Outlook) and other business software applications.
  • Professional demeanor with exceptional communication skills (written and verbal), including the ability to build strong relationships with stakeholders.

Additional Qualities We Value:

  • Integrity and discretion in handling confidential information, with a strong sense of professionalism and ethics.
  • Strong multitasking abilities with acute attention to detail, ensuring accuracy and efficiency in all tasks.
  • Exceptional interpersonal skills to cultivate strong relationships with colleagues, clients, and other stakeholders.
  • Proactive approach with the ability to anticipate needs and take initiative, driving results and continuous improvement.
  • Dependability, punctuality, and commitment to meeting deadlines, with a strong work ethic and a focus on delivering high-quality results.
  • Effective listening skills and adaptability in communication, with the ability to navigate complex situations and build trust with others.
  • Ability to prioritize tasks, manage competing demands, and maintain composure under pressure, with a strong sense of resilience and determination.
  • Independent work ethic with the capability to work autonomously, making decisions and taking ownership of projects and tasks.

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