Executive Support Specialist
1 month ago
**Job Summary**
We are seeking an exceptional Executive Support Specialist to join our team at BLACK TIE RECRUIT. This is a unique opportunity for a highly skilled and experienced individual to provide top-notch support to executives and their families.
About the Role:
- Schedule, coordinate meetings, appointments, and travel for executives and family members.
- Manage incoming and outgoing emails, phone calls, and correspondence.
- Draft and edit speeches, sales notes, letters, and reports.
- Maintain filing systems and organize office supplies.
- Prepare agendas, compile board meeting packs, take minutes, and follow up on action items for board and family meetings.
- Arrange travel itineraries, including flights, accommodations, and car rentals for business and family trips.
- Handle Forex currency requests and orders for both business and personal use.
- Complete visa applications and create invitation letters for international travel.
- Liaise with financial institutions for personal and business needs.
- Reconcile personal accounts and perform equalization tasks.
- Organize company events and family gatherings.
- Perform personal tasks for family members, including managing schedules and appointments.
- Coordinate with drivers and book activities such as padel tennis and golf.
- Order food, snacks, and beverages.
- Purchase gifts and flowers for special occasions.
- Summarize sales reports, including sales and property reports.
- Manage monthly accounts, including DSTV, Telkom, and levies.
- Order medication and reconcile medical accounts monthly.
- Assist with medical and insurance claims.
- Perform other ad hoc duties as needed.
Requirements and Qualifications:
- Minimum 2 years of experience in an executive support role.
What We Offer:
- An estimated salary range of $60,000 - $80,000 per annum, depending on experience.
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