People Support

3 weeks ago


Somerset West, Western Cape, South Africa Arvo Full time
About the Role

The People Support & Office Manager is a dynamic and multifaceted role that requires a unique blend of administrative, HR, and office management skills. As a key member of the Arvo team, you will be responsible for ensuring the smooth operation of our office environment and providing exceptional support to our employees.

Key ResponsibilitiesPeople Support (HR) Responsibilities
  • Recruitment & Selection:
    • Assist in job postings, candidate sourcing, resume screening, and coordinating interview logistics.
    • Maintain recruitment databases and communicate with candidates regarding their application status.
    • Facilitate the onboarding process for new hires, including orientation and paperwork completion.
  • Employee Relations & Wellness:
    • Assist in managing employee wellness programs and addressing employee inquiries and concerns.
    • Provide support in handling employee relations issues such as conflicts or complaints, ensuring confidentiality.
    • Support IR administration tasks up to Conciliation level.
  • Payroll & Benefits Administration:
    • Provide assistance with payroll processing, timekeeping, and benefits enrollment.
    • Assist in the communication and distribution of benefits updates and materials to employees.
  • Training & Development Coordination:
    • Coordinate training sessions, workshops, and development programs, including scheduling and participant communications.
    • Maintain training records and assist with annual reporting requirements (WSP/ATR and EE reports).
  • Compliance & Reporting:
    • Ensure compliance with employment laws and regulations.
    • Assist in compiling HR reports and analytics for management and help maintain up-to-date employee records.
Office Management Responsibilities
  • Office Facilities & Operations:
    • Oversee day-to-day office operations, ensuring the office runs smoothly and efficiently.
    • Maintain office supplies inventory, coordinate with vendors and suppliers, and ensure the timely procurement of office materials.
    • Manage office facilities, including coordinating any repairs, organizing office events, and maintaining a safe, secure, and pleasant work environment.
  • Administrative Support:
    • Coordinate internal arrangements such as travel bookings, meetings, and company events.
    • Welcome and provide general support to guests, vendors, and suppliers visiting the office.
    • Assist with organizing team-building events and managing internal communications, including birthdays and employee announcements.
  • Correspondence & Communication:
    • Draft and compose communication on behalf of the PS department, including memos, notices, and announcements.
    • Facilitate internal communication and manage external communication with job candidates, vendors, and other stakeholders.
Requirements
  • 3-5 years of experience as a PS Administrator, Office Manager, or similar role.
  • Previous experience in a Retail or similar environment is preferred.
  • Bachelor's degree or diploma in Human Resources, Business Administration, or related field.

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