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Secondee: Office Manager

2 months ago

Pretoria, Gauteng, South Africa Palladium Full time

About the Role

Palladium is seeking a highly skilled and motivated individual to join our team as a Secondee: Office Manager to support the implementation of our project in South Africa. The successful candidate will provide high-level administrative support to the Chief Director Digital Health office, including policy interpretation, guideline development, communication plan implementation, and documentation management.

Key Responsibilities

  • Provide administrative support services to the office of the Chief Director Digital Health, including record-keeping and discretion in accepting or declining meeting requests.
  • Ensure the effective flow of documentation to and from the Chief Director's office, while maintaining the safekeeping of documentation in line with all legislation and policies.
  • Provide secretarial support to technical working groups, including the development and implementation of communication platforms with stakeholders.
  • Obtain inputs, collate, and compile reports for the Chief Director for escalation and presentation, including management reports.
  • Clarify instructions and notes on behalf of the Chief Director, record minutes and decisions, and communicate to relevant role-players, with follow-up on progress made.
  • Scrutinize documents and make summary notes on content for the Chief Director to brief him/her on the content and for actions.
  • Liaise with the personal assistant in the office to prioritize issues in the diary of the Chief Director.
  • Manage the leave register of the unit.

Requirements

  • Undergraduate qualification in business administration or public administration (NQF7)
  • At least 5 years' experience in office management with exposure to data or knowledge management
  • Proven experience in operational procedures and guidelines development
  • Excellent computer skills and effective oral and written communication skills
  • Strong organizational and planning skills
  • Ability to work on multiple projects simultaneously
  • Knowledge of the Public Service Regulatory Framework and policy formulation process

About Palladium

Palladium is a global company working to design, develop, and deliver positive impact on the lives and livelihoods of people around the globe. We operate in over 90 countries and have a workforce of 3,000 talented, motivated, and diverse staff of all religions, races, languages, and gender identities. We develop and deliver innovative, locally relevant, evidence-based solutions to improve the health and well-being of people around the world.