Cash Management Administrator

4 days ago


Durban, KwaZulu-Natal, South Africa Triton Express (Pty) Ltd Full time

Job Overview

Triton Express (Pty) Ltd is seeking a highly skilled Cash Account Administrator to join our team in Durban. This role plays a vital part in managing cash accounts, ensuring accurate financial records, and providing exceptional customer service.

Responsibilities:

  1. Discrepancy Reporting: Identify and report any discrepancies in payments not received or invalid/fraudulent proof of payments to management.
  2. Cross-Border Bank Statement Balancing: Conduct weekly balancing and authorizing of cross-border bank statements to ensure all payments are accounted for and receipted.
  3. Daily Invoicing: Verify and complete daily invoicing for all COD customers according to tax run schedules.
  4. Receipt Printing: Print receipts daily to ensure accurate account/amount capture for all cash accounts.
  5. Reconciliation: Prepare reconciliation on cash account analysis, branch progress, etc.
  6. Debit/Credit Management: Capture, authorize, and allocate debits/credits for all COD accounts.
  7. Deadline Reconciliation: Complete and send out reconciliations to management as per deadline.
  8. Obligation Management: Manage obligations and queries to branch CSD/Managers, credit controllers, and customers.
  9. Query Resolution: Verify statement receipts for unknown payments and resolve queries prior to statement due date.
  10. Outstanding Invoice Reconciliation: Reconcile outstanding invoices in terms of receipted transactions before every tax run.
  11. Query Resolving: Resolve outstanding invoices by emailing branches or customers.
  12. Investigation and Resolution: Ensure that all queries requiring investigation and resolution by other parties (e.g., Sales or Branch managers) are done so timeously.
  13. Client Billing: Ensure correct client billing on Freight-ware, including review of account billed, service levels, dimensions, and mass, etc.
  14. Waybill Verification: Verify waybills online on the Ops System and/or on the Freight Ware system.
  15. Special Costing: Special costing of waybills upon request from branch managers or special quotes.
  16. Error Reporting: Report any problems/errors with scanned copies to Pod Supervisor.
  17. Scanned Waybill Quality Check: Check quality of scanned waybills.
  18. Target Setting: Ensure that daily waybill targets and tax run deadlines are set, met without exception.
  19. Query Assistance: Assist waybill verifiers with account billing queries if required.
  20. Verification Report: Complete a report on waybills awaiting verification, possible errors, internal, and account pending, for the purpose of double-checking for errors.
  21. Customer Query Resolution: Investigate and resolve customer queries.
  22. Note Preparation: Prepare debit and credit notes by verifying the rate and quotations to ensure the costing is correct.
  23. Debit/Credit Information Capture: Enter debit/credit information correctly and capture onto Debit/Credit spreadsheet.
  24. Capture and Authorization: Capture and authorize debits and credits prior to third tax run due date.
  25. Credit Value Counting: Ensure all credit values are counted for and refunds processed to customers for overpayments.
  26. Purchase Order Capture: Capture of Purchase Orders as and when required for refunds.
  27. Refund Processing: All information must be checked and verified before a refund can be processed (e.g., dims/mass/quantity need to be verified against the quote and invoice).


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