Administrative Finance and Human Resources Coordinator

1 month ago

Cape Town, Western Cape, South Africa HANGAR49 Full time

We are seeking a highly organized and detail-oriented Administrative Finance and Human Resources Coordinator to support both the finance and human resources departments at HANGAR49. This role requires a proactive attitude and the ability to handle sensitive information with discretion.

Key Responsibilities:
  1. Administrative Support
  • Provide administrative support to the CEO, including scheduling meetings, organizing files, and managing correspondence.
  • Assist in preparing reports, presentations, and other documentation as needed.
  • Maintain an organized filing system for financial records, HR documents, and employee files.
Finance Assistance
  • Responsible for data entry, invoice processing, and tracking expenses.
  • Help prepare monthly and quarterly financial reports and reconcile financial records.
  • Manage expense reports, track departmental budgets, and assist with purchase order processing.
  • Ensure financial documents are accurately filed, maintained, and compliant with company policies.
  • Generate routine and ad-hoc reports as requested by management.
HR Assistance
  • Support HR in recruitment tasks, including job postings, scheduling interviews, and candidate follow-ups.
  • Assist with onboarding new hires by preparing orientation materials, processing paperwork, and coordinating training sessions.
  • Maintain employee records, ensuring confidentiality and accuracy, and update HR databases with new employee information.
  • Help with payroll preparation, track employee attendance, and process leave requests.
Employee Benefits and Payroll Support
  • Assist HR with benefit enrollments, answering employee questions, and ensuring accurate benefit deductions.
  • Support payroll processing by providing accurate timesheets, commission calculations, tracking leave balances, and resolving payroll discrepancies.
  • Serve as a point of contact for employees with payroll or benefits-related questions.
Policy and Compliance Assistance
  • Work with the HR consultant to ensure adherence to company policies, financial regulations, and HR guidelines.
  • Assist with maintaining compliance documentation and prepare for audits as needed.
  • Track and document compliance training and certifications for employees.
Office Coordination and General Support
  • Assist with organizing company events, training sessions, and other HR-led activities.
  • Order office supplies and manage vendor relationships to ensure cost-efficiency.
  • Support other administrative duties as needed to facilitate seamless department operations.
  • Support the CEO with administration and travel arrangements.

Requirements

Experience: 3+ years in an administrative role with experience supporting finance or HR functions.

  • Strong organizational and time management skills with the ability to handle multiple tasks simultaneously.
  • Proficiency in Google Docs and familiarity with Xero accounting package.
  • Excellent written and verbal communication skills.
  • High attention to detail, particularly when handling financial and personnel data.
  • Ability to handle sensitive and confidential information with discretion.
  • Strong analytical and problem-solving abilities.

Benefits$45,000 - $60,000 per year (part-time hybrid position)

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