Administrative Finance and Human Resources Coordinator
21 hours ago
We are seeking a highly organized and detail-oriented Administrative Finance and Human Resources Coordinator to support both the finance and human resources departments at HANGAR49. This role requires a proactive attitude and the ability to handle sensitive information with discretion.
Key Responsibilities:- Administrative Support
- Provide administrative support to the CEO, including scheduling meetings, organizing files, and managing correspondence.
- Assist in preparing reports, presentations, and other documentation as needed.
- Maintain an organized filing system for financial records, HR documents, and employee files.
- Responsible for data entry, invoice processing, and tracking expenses.
- Help prepare monthly and quarterly financial reports and reconcile financial records.
- Manage expense reports, track departmental budgets, and assist with purchase order processing.
- Ensure financial documents are accurately filed, maintained, and compliant with company policies.
- Generate routine and ad-hoc reports as requested by management.
- Support HR in recruitment tasks, including job postings, scheduling interviews, and candidate follow-ups.
- Assist with onboarding new hires by preparing orientation materials, processing paperwork, and coordinating training sessions.
- Maintain employee records, ensuring confidentiality and accuracy, and update HR databases with new employee information.
- Help with payroll preparation, track employee attendance, and process leave requests.
- Assist HR with benefit enrollments, answering employee questions, and ensuring accurate benefit deductions.
- Support payroll processing by providing accurate timesheets, commission calculations, tracking leave balances, and resolving payroll discrepancies.
- Serve as a point of contact for employees with payroll or benefits-related questions.
- Work with the HR consultant to ensure adherence to company policies, financial regulations, and HR guidelines.
- Assist with maintaining compliance documentation and prepare for audits as needed.
- Track and document compliance training and certifications for employees.
- Assist with organizing company events, training sessions, and other HR-led activities.
- Order office supplies and manage vendor relationships to ensure cost-efficiency.
- Support other administrative duties as needed to facilitate seamless department operations.
- Support the CEO with administration and travel arrangements.
Requirements
Experience: 3+ years in an administrative role with experience supporting finance or HR functions.
- Strong organizational and time management skills with the ability to handle multiple tasks simultaneously.
- Proficiency in Google Docs and familiarity with Xero accounting package.
- Excellent written and verbal communication skills.
- High attention to detail, particularly when handling financial and personnel data.
- Ability to handle sensitive and confidential information with discretion.
- Strong analytical and problem-solving abilities.
Benefits$45,000 - $60,000 per year (part-time hybrid position)
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