Senior Proposal Manager
3 weeks ago
Job Title: Bid Manager
Company: Greenro Solutions Ltd
About the Role:
We are seeking an experienced Bid Manager to join our team. The successful candidate will be responsible for managing and overseeing the entire bidding process to ensure compliance with relevant regulations, standards, and company policies.
Key Responsibilities:
- Bid Management:
- Identify opportunities for bid submission and contribute to the decision to bid for work
- Develop a successful strategy for winning a bid, including identifying key differentiators and understanding client requirements
- Manage and oversee the preparation, submission, and follow-up of bids and proposals
- Collaborate with engineering, legal, finance, and project management teams to gather required input for the bid
- Research, write, and/or check proposals
- Review requests for proposals (RFPs), requests for quotation (RFQs), and requests for information (RFIs)
- Compliance Monitoring:
- Ensure that all bids meet regulatory, legal, and technical compliance requirements, including safety, environmental, and industry standards
- Stay updated on changing laws, codes, and standards in the electrical engineering industry to ensure ongoing compliance
- Risk Management:
- Identify and assess risks related to non-compliance in the bidding process and project execution
- Advise on risk mitigation strategies to ensure adherence to industry standards and avoid legal repercussions
- Client Requirements and Specification Analysis:
- Analyze bid specifications and client requirements to ensure alignment with company capabilities and compliance obligations
- Coordinate with internal departments to gather necessary compliance documentation, such as certifications, quality assurance documents, and environmental clearances
- Coordination and Communication:
- Liaise between departments to ensure that all technical, legal, and compliance aspects of a bid are understood and integrated
- Act as the point of contact between clients, suppliers, and internal teams on all compliance-related issues
- Documentation and Record-Keeping:
- Maintain records of all bids, contracts, and compliance documentation for auditing purposes
- Implement and manage a system to track compliance obligations and deadlines
- Post-Bid Activities:
- Brief the teams who will carry out the project work if the bid is successful
- Assist with the transition from bid to project execution, ensuring that all compliance aspects are integrated into project delivery
- Conduct audits or reviews to confirm that compliance requirements in awarded projects are maintained throughout the project lifecycle
- Training, Guidance & General:
- Train internal bid teams on compliance requirements and best practices related to bidding
- Provide guidance to the team on new regulations or compliance requirements
- Establish, maintain, and build strong customer relationships with a consultative sales approach
- Provide regular sales pipeline updates and reporting on all aspects of opportunities to management
- Undertake any other tasks and responsibilities as required by the Managing Director
- Meet annual bids/sales targets
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