Financial Operations Coordinator
1 week ago
Financial Operations Coordinator
The ideal candidate will be responsible for managing both creditors and debtors functions, ensuring accurate financial reporting and compliance with internal controls.
Creditors:
- Manage the creditors function for multiple lodges and entities.
- Daily reconcile supplier invoices with Good Received Vouchers (GRVs) and the cashbook.
- Verify VAT and General Ledger allocation codes for accuracy.
- Capture supplier invoices daily using Pastel accounting software.
- Reconcile supplier accounts on a weekly and monthly basis.
- Reconcile inter-company customer/supplier accounts.
- Prepare a list of suppliers for weekly and monthly payments.
- Complete new credit applications as needed.
Debtors:
- Assist lodges with daily queries related to debtors.
- Match payments from credit, bank, and petty cash to reservations and checkouts on a weekly basis.
- Capture lodge invoices using Semper, addressing any queries with lodges or reservations.
- Update the credit card schedule for lodge splits weekly.
- Ensure all reservations are invoiced and checked out in the correct month on a monthly basis.
- Conduct necessary checks before drawing reports and export data to Excel for sorting and calculations.
- Email final reports to the Financial Manager with supporting documents and meet deadline dates.
- Follow up on outstanding guest payments.
Other Duties:
- Control and manage petty cash and cashbooks.
- Assist with stock control and stock checks.
- Travel to lodges as needed for training and stock takes.
Requirements:
- A degree or diploma in Accounting, Finance, or a related field.
- Experience in bookkeeping or a similar role is preferred but not required.
- Proficiency in accounting software (Pastel experience is an advantage).
- Strong attention to detail and accuracy in financial reporting.
- Excellent organizational and time management skills.
- Ability to work independently and as part of a team.
- Strong communication skills for effective interaction with lodge staff and management.
- Willingness to travel to lodges as needed.
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