Senior Administrative Assistant
1 month ago
To be successful in this role, the ideal candidate will possess the following qualifications and experience:
- Grade 12 / Matric certificate
- 5 years of related experience, preferably in an office environment
- Experience and/or diploma in Minute taking
- Own transport and the ability to attend meetings in Johannesburg and Pretoria, as scheduled
- Excellent attention to detail, typing skills, and minute taking abilities
- Ability to enter data accurately and check for errors
- Strong prioritization and multi-tasking skills
- Proficiency in Microsoft Office Applications, including MS Word, Excel, and PowerPoint
" ,"Job Summary": "Job Summary
We are seeking a highly skilled and experienced Personal Assistant and Committee Coordinator to support the General Secretary (CEO) in the smooth management of her day-to-day affairs and the effective use of her time.
The successful candidate will provide full administrative and secretarial support, manage sensitive and complex issues, and take initiative as appropriate. Key responsibilities will include minute-taking, arranging meetings, preparing meeting packs, and coordinating travel arrangements.
","Responsibilities": "Responsibilities
The successful candidate will be responsible for the following key tasks:
- Providing full administrative and secretarial support to the General Secretary (CEO)
- Managing sensitive and complex issues in a professional and objective manner
- Taking initiative as appropriate, especially in the General Secretary's (CEO's) absence
- Minute-taking for all committee meetings, including Board Meetings
- Arranging meetings and preparing meeting packs
- Coordinating travel arrangements, including flights and accommodation
- Managing internal and external meetings, including rescheduling and providing relevant materials
- Ensuring the registration of all Designated Agents with the Labour Department
- Preparing Council meeting packs and ensuring Stakeholders receive meeting packs two weeks prior to meetings
- Drafting letters and other documents as requested by the General Secretary (CEO)
- Handling courier and shipment of confidential documents
- Engaging travel agents to ensure the best and most affordable travel arrangements
- Arranging air tickets, accommodation, and car hire bookings
- Ordering stationery and refreshments for meetings
- Purchasing ad hoc items as necessary
- Ensuring sufficient office supplies
- Organizing catering for company meetings and events
- Meeting and greeting visitors of seniority and those with appointments with the General Secretary (CEO)
- Ensuring the General Secretary's (CEO's) office systems are maintained and functional
- Ensuring all filing is accurate and up to date
- Updating employee and management files
- Ensuring safe storage of confidential documents
","Salary": "R20 000 CTC"}
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