Senior Administrative Specialist

2 days ago

Johannesburg, Gauteng, South Africa Gophermods Full time
About the Company

We are a dynamic and rapidly expanding company, Gophermods, dedicated to delivering innovative IT solutions to small businesses in the US. Our fast-paced environment fosters creativity, teamwork, and growth opportunities for all team members.


Job Summary

The Senior Administrative Specialist will provide high-level administrative support to our senior leadership team, including the CEO and other senior leaders. The ideal candidate will be resourceful, detail-oriented, and able to anticipate the needs of our executives to ensure smooth and efficient operations.


Key Responsibilities
  • Manage executive calendars, scheduling meetings, appointments, and travel arrangements with precision.
  • Coordinate and prioritize incoming communications, including emails, phone calls, and mail, ensuring timely responses to urgent matters.
  • Prepare and edit correspondence, presentations, and other documents on behalf of executives, maintaining attention to detail and professionalism.
  • Organize meetings, conferences, and special events, including logistics, agenda preparation, and follow-up actions, with a focus on exceptional customer service.
  • Conduct research and compile data to support executive decision-making and initiatives, utilizing strong analytical and problem-solving skills.
  • Serve as a liaison between executives, internal teams, clients, and external stakeholders, maintaining confidentiality and professionalism at all times.
  • Handle sensitive information with discretion and professionalism, adhering to company policies and procedures.
  • Assist with special projects and initiatives as assigned by executives, ensuring timely completion and delivery.

Requirements and Qualifications

To succeed in this role, candidates should possess:

  • A Bachelor's degree in business administration, management, or a related field.
  • At least 5 years of experience as an executive assistant or similar role supporting senior executives, preferably in start-up companies.
  • Exceptional organizational and time-management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
  • Strong written and verbal communication skills, with a keen eye for detail and accuracy.
  • Proficiency in Microsoft Office suite, Gsuite, and other productivity and project management tools.
  • Ability to maintain professionalism and confidentiality in all interactions.
  • Resourcefulness and ability to think critically and problem-solve independently.
  • Excellent interpersonal skills, with the ability to build and maintain positive relationships with internal and external stakeholders.

What We Offer

We provide:

  • A competitive salary range of $65,000 - $85,000 per annum, depending on experience.
  • Opportunities for career growth and development within a successful and expanding company.
  • Role involving team management opportunities for motivated individuals.

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