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Senior Administrative Specialist

2 months ago

Johannesburg, Gauteng, South Africa Gophermods Full time

About the Role

We are seeking a highly skilled and versatile Executive Assistant to join our dynamic team at Gophermods. This role involves providing exceptional administrative support to our senior leadership team, ensuring seamless and efficient operations.

Key Responsibilities
  • Manage executive calendars, scheduling meetings, appointments, and travel arrangements with precision and attention to detail.
  • Coordinate and prioritize incoming communications, ensuring urgent matters are addressed promptly and professionally.
  • Prepare and edit correspondence, presentations, and other documents on behalf of executives, maintaining a keen eye for detail and accuracy.
  • Coordinate and organize meetings, conferences, and special events, including logistics, agenda preparation, and follow-up actions.
  • Conduct research and compile data to support executive decision-making and initiatives, demonstrating resourcefulness and critical thinking skills.
  • Serve as a liaison between executives, internal teams, clients, and external stakeholders, maintaining professional and confidential communication at all times.
  • Handle sensitive and confidential information with discretion and professionalism, upholding the highest standards of integrity.
  • Manage special projects and initiatives as assigned by executives, ensuring timely completion and delivery.
  • Assist with personal tasks and errands for executives, as needed, demonstrating flexibility and adaptability.
  • Perform other administrative duties as required to support the executive team and overall company operations.
Ideal Profile

We are looking for a skilled and experienced Executive Assistant who possesses:

  • A Bachelor's degree in business administration, management, or a related field.
  • At least 5 years of experience as an executive assistant or similar role, preferably in a start-up environment.
  • Exceptional organizational and time-management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
  • Strong written and verbal communication skills, with a keen eye for detail and accuracy.
  • Proficiency in Microsoft Office suite, Gsuite, and other productivity and project management tools.
  • Ability to maintain professionalism and confidentiality in all interactions.
  • Resourcefulness and ability to think critically and problem-solve independently.
  • Excellent interpersonal skills, with the ability to build and maintain positive relationships with internal and external stakeholders.
  • Flexibility and adaptability to changing priorities and requirements.
What We Offer
  • A challenging and rewarding role within a company with a solid track record of success.
  • Opportunities for career growth and development, including team management opportunities.