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Human Resources Payroll Specialist

2 weeks ago

Pretoria, Gauteng, South Africa Gloei Technolgies (Pty) Ltd Full time
About the Role

The Payroll Manager at Gloei Technologies (Pty) Ltd will play a crucial role in overseeing the entire payroll process, ensuring accuracy and efficiency. This position requires strong leadership and organizational skills to manage a team of payroll officers and develop administrative processes.

  • The Payroll Manager will be responsible for managing a team of payroll officers to ensure timely and accurate processing of payrolls.
  • Key responsibilities include analyzing data to identify areas for improvement and implementing changes to optimize payroll administration.
  • The Payroll Manager will also develop and maintain accurate and efficient payroll processes and procedures.
  • Preparing and sending out wage sheets to stores for input by the 10th of the month.
  • Importing and/or inputting the completed wage sheets into Payspace, checking for anomalies.
  • Ensuring each store is processed according to the relevant checklist.
  • Verifying paperwork submitted to payroll meets minimum requirements.
  • Consulting with managers regarding queries on wage sheets.
  • Ensuring staff on maternity leave are not paid during specified periods and leave is inputted correctly.
  • Reviewing and quality assuring changes or variations within each store and ensuring correct paperwork is submitted.
  • Loading weekly subsistence allowances for Catering and deducting necessary amounts from salaries.
  • Ensuring no changes are made without appropriate paperwork, which could include an email.
  • Checking for data errors, omissions, and inconsistencies for data integrity.
  • Reviewing and inputting new starters, terminations, promotions, transfers, and changes of particulars.
  • Reviewing and inputting/actioning any leave and ensuring correct paperwork is submitted.
  • Inputting Employment Equity fields for qualifying stores and assisting HR as needed.
  • Ensuring employees part of multiple stores have correct additional tax deducted, reviewed annually and when remuneration changes.
  • Updating VIP with latest changes.
  • Staying current on payroll management trends.
  • Ensuring each store is set up according to relevant legal requirements and parameters.
  • Updating store information on VIP regarding trading start dates and closures or transfers.
  • Assisting with TERS queries.
  • Copied correct company set when creating a new store on the system.
  • Making payments by appropriate date and cut-off times for each store.
  • Checking payroll officers' payrolls for finalization and submission to banks by specific store deadlines.
  • Uploading payments to banks and authorizing accordingly.
  • Ensuring all staff were paid successfully on the bank the following day after payment.
  • Attending to payroll queries from managers or staff members.
  • Uploading payslips and IRP5's onto ESS platform on Payspace. Printing payslips where necessary.
  • Reviewing payroll account reconciliations and ensuring accuracy.
  • Completing full third-party reconciliation and loading on banking platform for payment.
  • Preparing PAYE bi-annual, annual, and monthly returns and reconciliations to SARS and submitting through Easy File (EMP 201, EMP 501).
  • Running and distributing IRP5 documents to managers for employees.
  • Creating and running reports for managers as requested.
  • Ensuring increase reporting from payroll is completed and given to HR.
  • Preparing relevant reports and distributing them to Bookkeeper.
  • Managing timely resolution of payroll queries.
  • Consulting with Provident Fund Administrators, Bargaining Councils, Workman's Compensation, and SARS for accurate registration, reconciliation, and payment.
  • Inputting provident fund submissions for Sanlam and Momentum online.
  • Working out actual hours after viewing bio clocking for warehouse.
  • Maintaining confidentiality of non-negotiable information.
  • Performing high-level review of payroll administration data for errors, omissions, and inconsistencies.
  • Applying for tax directives where applicable.
  • Continually assessing ways to enhance and improve systems.
  • Registering new companies for UIF within 21 days of opening.
  • Building and maintaining sound relationships with functional heads and franchisees across all stores.
  • Providing payroll support service to management and staff.
  • Running dummy pay slips when requested.
  • Reviewing, documenting, implementing, and updating store information, procedures, and guidelines to record each store's payroll history and facts.
  • Confirming employment.
  • Retrieving IT 88 and implementing it onto the system.
  • Keeping abreast of all payroll information, e.g., budget speeches, to implement relevant changes into payroll.
  • Effectively recruiting, managing, motivating, disciplining, and training payroll employees to ensure effective payroll service completion within deadline periods.
  • Monitoring payroll officers' error ratios monthly and acting accordingly.
  • Performing duties as Super User for payroll. Setting access rights for different users.
  • Any other reasonable duty required by management.