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Debtors Clerk
2 months ago
Job Title: Debtors Clerk
Location: Woodstock, Cape Town
About Our Client: Arvo is a leading provider of quality tools, equipment, and supplies for the jewelry and watchmaking industries. They value efficient and effective sales administration as a key component of their operations.
Job Summary: The Debtors Clerk is responsible for monitoring and managing the accounts receivable of the company. They ensure that outstanding invoices are collected in a timely and efficient manner, maintaining accurate records of all transactions, and resolving any payment discrepancies or issues.
Key Responsibilities:
- Invoice Generation: Create and send invoices to customers or clients for goods or services rendered, ensuring accuracy and compliance with company policies.
- Billing Queries: Address customer inquiries related to billing, payments, and account balances promptly and professionally.
- Payment Tracking: Monitor and track payments received from customers, recording them accurately in the accounting system.
- Aging Analysis: Regularly review accounts receivable aging reports to identify overdue invoices and take appropriate actions to collect outstanding amounts.
- Collections: Contact customers with overdue balances via phone, email, or mail to request payment.
- Payment Processing: Record and allocate payments received, ensuring they match outstanding invoices and apply any necessary adjustments or credits.
- Reconciliation: Reconcile accounts receivable sub-ledgers with the general ledger to ensure accuracy and completeness of financial records.
- Customer Account Maintenance: Update customer records with changes in contact information, credit limits, and payment terms as needed.
- Reporting: Prepare and provide regular reports on accounts receivable aging, collections efforts, and other relevant financial metrics to management.
- Documentation: Maintain organized and accurate records of all accounts receivable transactions, correspondence, and payment history.
- Team Collaboration: Collaborate with other departments, such as sales and customer service, to resolve payment and billing issues and improve the overall customer experience.
Requirements:
- A high school diploma or equivalent is required, with some accounting and proven debtors experience.
- Strong attention to detail and organizational skills.
- Proficiency in accounting software and Microsoft Excel.
- Excellent communication and customer service skills.
- Knowledge of accounting principles and accounts receivable processes.
- Ability to work independently and as part of a team.
Working Hours: Full-time permanent position
Salary: R10,000-R14,000 depending on experience
