Debtors Clerk

2 weeks ago


Cape Town, Western Cape, South Africa Smith Garb & Associates Full time
Job Title: Debtors Clerk

Smith Garb & Associates is seeking a highly skilled Debtors Clerk to join our team. As a key member of our finance department, you will be responsible for ensuring the smooth operation of our debt collection process.

Key Responsibilities:
  • Receive and process daily sales invoices, ensuring compliance with laws and regulations.
  • Verify sales invoices against quote and client data, and capture information into Dynamics.
  • Follow up with branch management and administrators on any queries related to invoices.
  • Email invoices to clients and ensure timely payment.
  • Perform compliance checks on credit notes created and send credit notes to clients.
  • Maintain an accurate filing system regarding debtors.
  • Generate statements and email to clients.
  • Complete daily debtor spreadsheet with applicable invoices, cash flow information, and communications to debtors.
  • Sending daily debtors spreadsheet to Branch/Sub management and job handlers.
  • Credit control: Follow up on outstanding amounts and document communication with clients.
  • Escalate non-payment issues to management.
  • Reconcile sales invoices on Hire track and Dynamics.
  • Ensure all cash is posted and allocated to the applicable debtor.
  • Prepare daily monies received from bank statements for the group.
  • Reconcile monthly output VAT and ensure all VAT numbers are displayed on the invoice.
  • Complete spreadsheet of all jobs not completing in the current month.
  • Follow up on pro-forma invoices and instruct tax invoice generation. Check these and email to clients.
  • Attend weekly sales meeting to communicate any debtor-related issues.
  • Prepare monthly sales reclass journal once HT and Dynamics reconciliations are completed.
  • Complete inter-company reconciliations.
  • Ensure all deadlines are effectively managed, completed, and communicated to the National Credit Controller.

Requirements:

  • Matric
  • Any other qualification
  • More than 5 years debtors experience
  • Effective communication skills with good financial acumen and data capture and analysis abilities
  • Deadline driven
  • Attention to detail
  • Pro-active approach to duties
  • Professional in written and oral communications
  • Excellent Excel skills, Microsoft Word, and previous accounting software

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