Strategic Team Assistant
1 month ago
BUSINESS UNIT: Strat Office
The role requires collaboration with the Strategic Team, a dynamic group of professionals involved in new business ventures. The team operates in a fast-paced environment, requiring a highly motivated individual with a strong work ethic and positive team-oriented approach.
The Executive Personal Assistant will handle administrative tasks for the Chairman, including project management, call and email management, and travel coordination.
The role demands a high level of professionalism, confidentiality, and maturity. The successful candidate will be responsible for working on diverse initiatives, such as new business ventures, technology development, and efficiency optimization.
Key Responsibilities:
- Active project management in various projects
- Manage incoming calls, emails, and messages
- Credit card claims and reconciliations
- Run errands and complete tasks as requested
- Handle renewals and ensure timely completion
- Take detailed notes during meetings
- Order office supplies and manage mail and courier services
- Coordinate business affairs on behalf of the Chairman
Travel and Event Management:
- Schedule meetings and manage calendars
- Plan travel, including flights, accommodation, and ground transportation
- Assist with daily time management and prioritization
- Support the planning and execution of company and client events
Governance:
- Minute meetings, forums, and committees
- Ensure risks, actions, issues, and decisions are documented
- Take a proactive approach to problem-solving
- Draft correspondence, such as emails and letters
- Demonstrate strong multitasking abilities
- Possess excellent time management and organization skills
Reporting:
- Facilitate internal communications (distribution of information and schedule of presentations)
- Prepare presentations as needed
Qualifications:
- Matric
- A tertiary degree from a University
- A legal secretary could be a good candidate
- Good Microsoft Office skills
- Working knowledge of printers, copiers, and scanners
Additional Information:
- Accountability
- Action Orientated
- Collaborative
- Communication Skills
- Writing Skills
- Manage Complexity
- Problem Solving Skills
- Creative Thinking
- Decision Making Skills
- Efficient and Effective Mindset
- Financial Acumen
- Planning and Organisation
- Resilient and adaptive
- Resourceful
- Significance and values orientated
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