Administrative Assistant

4 weeks ago


Krugersdorp, Gauteng, South Africa Motus Aftermarket Parts Full time
Job Title: Administrative Assistant

We are seeking an experienced and organized Administrative Assistant to join our team at Motus Aftermarket Parts in Gauteng. The successful candidate will be responsible for providing administrative support to our staff, ensuring a smooth day-to-day operation.

Key Responsibilities:
  • Serving Tea/Coffee: Serve tea/coffee according to scheduled time slots, maintaining a clean and welcoming environment.
  • Fridge Stocking: Ensure that fridges are stocked with the required stock, guaranteeing timely availability of essential supplies.
  • Boardroom Preparation: Prepare boardrooms for meetings, ensuring they are tidy and well-maintained.
  • Kitchen Equipment Cleaning: Clean kitchen equipment regularly, adhering to high standards of hygiene.
  • Cutlery and Crockery Washing: Wash cutlery and crockery timeously, guaranteeing their cleanliness and organization.
  • Workstation Maintenance: Maintain employee workstations, keeping them clean and tidy, contributing to a productive work environment.
  • Staff Toilets and Tea Rooms: Ensure staff toilets and tea rooms are kept clean and tidy, promoting a healthy and comfortable workspace.
  • Refuse Bag Management: Frequently change black refuse bags and ensure bins are always empty, upholding high standards of waste management.
  • Pantry/Storeroom Organization: Keep the pantry/storeroom neat and tidy, facilitating easy access to supplies.
  • Meeting Room Cleaning: Clean and maintain all meeting rooms, guaranteeing a professional atmosphere.
  • Grocery Management: Monitor grocery usage, communicate stock levels, and accurately distribute grocery allocations to departments.
  • Order Form Processing: Check and file grocery order forms, streamlining the procurement process.
  • Documentation Filing: File documentation, including invoices and credit notes, ensuring accurate records.
  • Ad-Hoc Functions: Perform any reasonable ad-hoc functions as requested, demonstrating flexibility and a willingness to adapt.
Requirements:
  • Matric Certificate: Hold a Matric certificate, indicating a solid foundation in education.
  • Corporate Experience: Previous experience in a corporate environment is highly advantageous, showcasing your ability to thrive in a fast-paced office setting.
  • Language Proficiency: Possess excellent English language skills, both written and verbal, enabling effective communication.
  • Order Form Completion: Be able to complete order forms accurately and efficiently, contributing to seamless operations.
Desirable Skills and Attributes:
  • Numerical Skills: Possess basic numerical skills, enabling you to manage inventory and resources effectively.
  • Integrity: Demonstrate a high level of integrity, maintaining confidentiality and handling sensitive information discreetly.
  • Organizational and Time Management: Showcase exceptional organizational and time management skills, prioritizing tasks and meeting deadlines.
  • Pressure Handling: Prove your ability to work under pressure, remaining composed and focused in demanding situations.
  • Independence: Display a strong willingness to work independently, taking initiative and responsibility for tasks.
  • Grooming and Presentation: Maintain good grooming and presentation, projecting a professional image.
  • Interpersonal Skills: Exemplify good interpersonal skills, fostering positive relationships with colleagues and stakeholders.
  • Business Etiquette: Demonstrate basic business and office etiquette, ensuring a respectful and polished demeanor.
  • Criminal Record: Possess a clear criminal record, guaranteeing trustworthiness and reliability.
Estimated Salary: R250,000 - R300,000 per annum

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