Administrative Support Specialist

5 days ago


Cape Town Northern Suburbs, South Africa Persona Staff Full time

Seeking a friendly and organized Administrative Support Specialist to perform key duties such as greeting guests, managing the switchboard, sending emails, and maintaining a clean reception area. This role is ideal for an individual who can work independently and as part of a team.

Key Responsibilities
  • Switchboard Management: Manage the switchboard with 9 extensions, ensuring efficient call handling and communication with clients and staff.
  • Email Administration: Send and respond to emails on Outlook, utilizing excellent written communication skills to maintain a professional tone.
  • Document Services: Print and scan documents as needed, utilizing office equipment effectively.
  • Reception Maintenance: Ensure the reception area is clean and tidy at all times, presenting a positive first impression for clients and visitors.
  • Vacancy Promotion: Post vacancies on various job portals to attract top talent.
  • Recruitment Assistance: Assist recruiters with searches, providing administrative support to ensure seamless hiring processes.
  • Ad-Hoc Duties: Perform ad-hoc duties as requested by management or colleagues, demonstrating flexibility and a willingness to learn.
Requirements
  • Education: Grade 12 or Senior Certificate is required.
  • Licenses and Certifications: A valid driver's license is advantageous, but not essential.
  • Technical Skills: Proficiency in MS Office (Word, Excel, Outlook) is mandatory.
About the Role

This Administrative Support Specialist role offers an attractive salary of R 250,000 - R 300,000 per annum, depending on experience. If you are a highly motivated and organized individual looking for a challenging opportunity, please submit your application.



  • Cape Town Northern Suburbs, South Africa Persona Staff Full time

    At Persona Staff, we're seeking a skilled Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will be responsible for operating the switchboard, receiving guests, and providing general administrative support.Switchboard operations and guest receptionRegister maintenance and parking allocationGeneral office...


  • Cape Town Northern Suburbs, South Africa Persona Staff Full time

    Job SummaryWe are seeking an experienced Administrative Support Specialist to join our team at Persona Staff.About the RoleThis is a full-time opportunity that requires strong organizational and communication skills. As an Administrative Support Specialist, you will be responsible for managing office operations, coordinating events, and providing...


  • Cape Town Northern Suburbs, South Africa Persona Staff Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administration Support Specialist to join our team at Persona Staff.This is a dynamic role that involves providing administrative support to our clients, ensuring seamless day-to-day operations, and contributing to the growth and success of our business.


  • Cape Town Northern Suburbs, South Africa Persona Staff Full time

    We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Persona Staff. The ideal candidate will have excellent communication skills, be proficient in Microsoft Office, and have experience in managing administrative tasks.Job SummaryThe Administrative Support Specialist will provide administrative support to...


  • Cape Town Northern Suburbs, South Africa Persona Staff Full time

    At Persona Staff, we are seeking a skilled and friendly Administrative Support Specialist to join our team in Durbanville.Job Summary:We are looking for an individual who can provide administrative support to our office, ensuring a smooth and efficient workflow. The ideal candidate will have excellent communication and organizational skills, as well as the...


  • Cape Town Northern Suburbs, South Africa Persona Staff Full time

    We are seeking a highly skilled Administrative Support Specialist to join our team at Persona Staff (Pty) Ltd. As an essential member of our engineering administration department, you will provide top-notch support to our engineers, ensuring seamless project execution and exceptional customer satisfaction.**Estimated Salary:** R250,000 - R350,000 per...


  • Cape Town Northern Suburbs, South Africa Persona Staff Full time

    Are you a highly organized and detail-oriented individual looking for a challenging administrative role? We have an exciting opportunity for an Executive Administrative Support Specialist to join our team at Persona Staff.About the Role:We are seeking a highly skilled and experienced administrative professional to provide exceptional support to our senior...


  • Cape Town Northern Suburbs, South Africa Persona Staff Full time

    Job OverviewWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Persona Staff (Pty) Ltd. In this role, you will be responsible for providing administrative support to our team members, ensuring the smooth day-to-day operations of the office.Key ResponsibilitiesAccurate record keeping of company...


  • Cape Town Northern Suburbs, South Africa Persona Staff Full time

    We are seeking a highly skilled Administrative Support Specialist to join our team at Persona Staff in the Northern Suburbs of Cape Town. This role plays a crucial part in providing administrative support to our company.Key Responsibilities:Customer Service: Answering and directing calls, ensuring exceptional customer service.Office Management: Managing...


  • Cape Town Northern Suburbs, South Africa Persona Staff Full time

    Job DescriptionWe are seeking an experienced Administrative Support Specialist to join our engineering team at Persona Staff. The successful candidate will provide administrative support to engineers, assist with tasks such as scheduling, travel arrangements, and expense reporting, and perform various other administrative duties.About the RoleThis is a...


  • Cape Town Northern Suburbs, South Africa Persona Staff Full time

    Job OverviewWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Persona Staff. In this role, you will provide critical administrative support to our engineering team, ensuring the smooth execution of projects from start to finish.About YouWe are looking for someone with excellent communication and...


  • Cape Town Northern Suburbs, South Africa West Coast Personnel Full time

    Business / Operations Administrator At West Coast Personnel, we are seeking a highly skilled and experienced Business / Operations Administrator to join our team at Tyger Waterfront in Cape Town. The ideal candidate will have a strong background in compliance and regulatory requirements, with at least 5 years of experience in a similar role. This is an...


  • Cape Town Northern Suburbs, South Africa Persona Staff Full time

    **Job Title:** Front Desk Assistant - AdministrationAbout the Role:The successful candidate will provide administrative support to the team, ensuring the smooth operation of the office and delivering exceptional service to clients and guests.Key Responsibilities:Operate the switchboard, receive visitors, sign for parcels, and provide general administrative...


  • Cape Town Northern Suburbs, South Africa Persona Staff Full time

    We are seeking a highly organized and detail-oriented Junior Administration Assistant to join our team at Persona Staff (Pty) Ltd. As a key member of our administrative team, you will be responsible for ensuring the smooth day-to-day operation of our office.Key Responsibilities:Asset Management: Accurately record and track company assets, including equipment...


  • Cape Town Northern Suburbs, South Africa Persona Staff Full time

    We are seeking a highly skilled Junior Administration Assistant to join our team at Persona Staff. Your primary responsibility will be to provide exceptional administrative support to our clients, ensuring seamless day-to-day operations.Key ResponsibilitiesManage the switchboard and greet clients with a smile.Receive and process parcels, ensuring timely...


  • Cape Town Northern Suburbs, South Africa IntegraTek Full time

    We are seeking a dedicated and organized individual to join our team as an Office Admin Assistant at IntegraTek.This role will provide general and administrative support to the management, ensuring the smooth operation of our office.Key Responsibilities:Answering telephone and email queries in a professional and courteous mannerCreating and compiling various...


  • Northern Suburbs, South Africa MWeb Full time

    **Main Purpose of the Job**: The Connect division in Cape Town currently has vacancies for a Sales Support Administrator reporting to the Back Office Team Manager, who will be responsible for providing sales administrative and customer support. **Job Output**: Provide administrative support to the Sales Contact Centre Team, to meet minimum performance...


  • Cape Town Northern Suburbs, South Africa Persona Staff Full time

    **Job Summary**We are seeking a detail-oriented and organized Junior Administration Assistant to join our team at Persona Staff.**Key Responsibilities:**Accurately record and maintain company assets, ensuring secure storage and access controlAssist in tracking and managing asset inventories, ensuring accurate allocation and distributionProvide administrative...


  • Cape Town Northern Suburbs, South Africa Persona Staff Full time

    **Company Overview:**We are a leading recruitment agency, Persona Staff (PTY) Ltd, specializing in placing top talent in various industries.**Job Summary:**We are seeking an organized and proactive individual to support our Marketing Manager, CEO, and Financial Manager as an Executive Support Specialist.**Key Responsibilities:**Manage corporate travel...


  • Cape Town Southern Suburbs, South Africa Persona Staff Full time

    Job Title: Administrative Support SpecialistThe successful candidate will provide administrative support to our team of consultants, ensuring the smooth operation of our office activities.Key Responsibilities:Answer and direct phone calls in a professional manner.Assist consultants with project-related tasks, including collating reports and arranging...