Administrative Operations Coordinator

2 weeks ago


Cape Town, Western Cape, South Africa VHRS Full time

About Embark Beyond Travel

We are a dynamic and entrepreneurial organization seeking a skilled Administrative Operations Coordinator to provide high-level support to our Founders and senior team members. This role requires excellent organizational skills, strong written and verbal communication abilities, and the ability to exercise good judgment in diverse situations.

Key Responsibilities:

  • Support all business functions and operations, including HR, Billing/Invoicing/Collections, Payroll, Campaign Reporting, and employee onboarding.
  • Manage sensitive matters with high confidentiality and discretion, especially decisions impacting company operations.
  • Sustain a daily calendar of meetings and events.
  • Prepare presentations, agendas, reports, and special projects using Microsoft and Apple tools to support organizational objectives.
  • Arrange travel and accommodations for Founders.
  • Exhibit excellent communication and time management skills with a proven ability to meet deadlines.
  • Function effectively in a high-paced environment; perform additional duties as assigned by team leaders.
  • Complete ad hoc projects as assigned.
  • Be responsive to emails, texts, and phone calls outside normal business hours.
  • Identify and solve problems proactively.

Requirements:

  • Previous experience in operations and service/support roles is required.
  • Experience working with external stakeholders, including clients, customers, and partners.
  • Familiarity with bookkeeping, especially QuickBooks, is preferred.
  • Proven experience with tools such as Google Workspace, Slack, PowerPoint/InDesign, and Excel.

Estimated Salary: $45,000 - $60,000 per year, depending on location and experience.

About Working at VHRS

VHRS is a company that values innovation and teamwork. We offer a dynamic work environment where you can grow professionally and contribute to meaningful projects.



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