Administrative Project Coordinator for Packaging Operations

5 days ago

Cape Town, Western Cape, South Africa Black Pen Recruitment Full time

Job Overview

We are seeking an experienced Administrative Project Coordinator to join our team in Cape Town. As a key member of the sales and project management teams, you will be responsible for providing administrative support, coordinating communication between clients, suppliers, and internal teams, and ensuring targets and deadlines are met.

The successful candidate will have strong administrative and organizational skills, with excellent communication skills, both written and verbal. You will have experience in project administration or project management support, proficiency in Microsoft Office Suite, and familiarity with accounting software such as Sage or Xero.

In this role, you will:

  • Provide administrative support to the sales and project management teams.
  • Track project timelines and ensure milestones are achieved within deadlines.
  • Manage communication between clients, suppliers, and internal teams.
  • Monitor and coordinate order fulfillment with suppliers and logistics teams.
  • Maintain and update project documentation, including budgets and schedules.
  • Arrange travel for the sales and technical teams.
  • Perform basic accounting tasks, such as processing invoices and tracking expenses.
  • Assist in managing company profiles and updating internal records.
  • Support with ad hoc administrative tasks to ensure smooth day-to-day operations.

Key Responsibilities

  • Sales Coordination: Support the sales team by processing orders, preparing sales quotes, and maintaining client communication to ensure smooth sales operations.
  • Accounting Support: Utilize Sage or Xero to manage basic financial tasks such as invoice processing, expense tracking, and reconciliations.
  • Customer & Vendor Communication: Act as a point of contact for clients and suppliers, managing phone calls professionally and efficiently to handle inquiries, provide updates, and address issues.
  • Reporting: Prepare weekly and monthly reports on project status, sales metrics, and financial updates to support the management team in decision-making.

Requirements

  • Strong administrative and organizational skills with attention to detail.
  • Excellent communication skills, both written and verbal.
  • Ability to manage multiple priorities and work effectively under pressure.
  • Experience in project administration or project management support is highly desirable.
  • Proficiency in Microsoft Office Suite (Excel, Word, Outlook, etc.)
  • Proficiency in accounting software (Sage or Xero).

Benefits

  • A competitive salary range of R150,000 - R200,000 per annum.
  • Ongoing professional development opportunities.
  • A dynamic and supportive work environment.
  • A generous leave policy.

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