Senior Administrative Support Specialist

1 day ago


Cape Town, Western Cape, South Africa Persona Staff Full time

At Persona Staff, we are seeking an experienced and skilled Senior Administrative Support Specialist to join our team. This role is ideal for a highly organized and detail-oriented individual who can provide exceptional administrative support to our engineers.

Job Overview

The Senior Administrative Support Specialist will be responsible for organizing and maintaining engineering documentation, technical reports, and other relevant files. They will also generate regular reports on project status, budget utilization, and other metrics.

About the Role
  • Estimated Salary: $60,000 - $80,000 per annum
  • Location: Not specified

This role requires a minimum of 5 years of relevant working experience and a diploma in Administration or a similar field. The successful candidate will have excellent communication and organizational skills, as well as strong time management abilities.

Responsibilities
  1. Organize and maintain engineering documentation, technical reports, and other relevant files.
  2. Generate regular reports on project status, budget utilization, and other metrics.
  3. Provide administrative support to engineers by assisting with tasks such as scheduling, travel arrangements, and expense reporting.
  4. Assist with data collection and analysis, providing insights to support decision-making within the engineering department.
  5. Coordinate meetings, prepare agendas, and take meeting minutes.
  6. Communicate with vendors and suppliers to procure necessary materials, equipment, and services for projects.
  7. Monitor project expenses and ensure projects stay within budgetary limits.
  8. Collaborate with the engineering team to identify and address any issues or challenges that may arise during project execution.
  9. Resource allocation: help allocate resources such as equipment, materials, and manpower for various engineering projects.
  10. Project coordination: assist in project scheduling, tracking milestones, and ensuring tasks are completed according to deadlines.

We are looking for someone who is proactive, adaptable, and able to work effectively in a team environment. If you are a motivated and detail-oriented individual with a passion for administration, please apply for this exciting opportunity.



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