Financial Administrator

1 month ago


Port Elizabeth, Eastern Cape, South Africa Profile Personnel Full time
Job Description

Profile Personnel is seeking a highly skilled and experienced Financial Administrator to join our team. As a Financial Administrator, you will be responsible for ensuring the smooth operation of our financial processes and procedures.

Key Responsibilities
  • Financial Processing
    • Update bank statements in a timely manner.
    • Map transactions where possible.
    • Allocate payments against expenses where required.
    • Reconcile bank statements.
    • Check new budgets and ensure they are up to date.
    • Calculate and forward transfer figures to the transfer division.
    • Process transfers and ensure they are completed on time.
    • Respond to client communications in a timely manner.
    • Update owner details.
    • Process payments and 3PIM transfers.
  • General Processing
    • Process variable readings and send statements to clients immediately.
    • Process account reconciliations, company invoicing, and other duties as required.
    • Ensure that levies and charges are raised in a timely manner prior to debit order processing.
    • Raise new budgets and levies for the new financial year.
    • Raise special levies as required.
    • Process collections in accordance with company procedure.
  • Debt, Legal Collection, and Insurance Guarantees
    • Automate debt collection procedures as per the specification on the intranet.
    • Ensure compliance with debt collection procedures as detailed on the intranet.
    • Process legal collection matters immediately upon authorisation from the governing body.
    • Handle insurance guarantee policies in accordance with the procedure on the intranet.
  • Month-End Management Accounts
    • Complete management accounts in a timely manner, but no later than the 10th working day of each month.
    • Check management packs with the General Manager, Operations & Finance or Senior Financial Administrator.
    • Provide management packs to the portfolio manager for review and approval.
    • Make necessary changes to management accounts and merge all PDF documents into one.
    • Email or print management accounts for forwarding to the trustees.
  • Budgets
    • Prepare budgets at least two months prior to the end of the financial year.
    • Ensure all scheme information is entered into the budget.
    • Obtain scheme budget information sheets from the portfolio manager.
    • Process budgets in accordance with the budget manual.
    • Save finalised budgets in the relevant folder.
  • Audit Year-Ends
    • Source documentation required by the auditor, including insurance policies and levy schedules.
    • Check minutes to ensure the auditor is correct.
    • Complete printed audit file checklists.
    • Collect, receive, and circulate draft and final audited financials in a timely manner.
    • Complete final adjustments and finalise year-end in a timely manner.
    • Diary the date that the draft is due back and follow up before the due date.
  • SARS
    • Obtain a copy of the signed audited financials within the required time period.
    • Enter details on the SARS assessment.
    • Enter details from the financials onto the SARS assessment as per the manual.
    • Calculate tax in accordance with SARS requirements and advise the scheme accordingly.
  • Other
    • Attend to all correspondence and escalations in a timely manner.
    • Process all income to the company accurately and in a timely manner.
    • Hand over and process internal scheme changes properly.
    • Provide relief for other financial administrators, including rental financial administrators if required.
    • Escalate issues and concerns in a timely manner.
    • Deal with all matters related to their portfolios.
    • Download bulk bank statements daily.
    • Update control sheets and monitor work requirements.


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