Financial Administrator
1 month ago
Profile Personnel is seeking a highly skilled and experienced Financial Administrator to join our team. As a Financial Administrator, you will be responsible for ensuring the smooth operation of our financial processes and procedures.
Key Responsibilities- Financial Processing
- Update bank statements in a timely manner.
- Map transactions where possible.
- Allocate payments against expenses where required.
- Reconcile bank statements.
- Check new budgets and ensure they are up to date.
- Calculate and forward transfer figures to the transfer division.
- Process transfers and ensure they are completed on time.
- Respond to client communications in a timely manner.
- Update owner details.
- Process payments and 3PIM transfers.
- General Processing
- Process variable readings and send statements to clients immediately.
- Process account reconciliations, company invoicing, and other duties as required.
- Ensure that levies and charges are raised in a timely manner prior to debit order processing.
- Raise new budgets and levies for the new financial year.
- Raise special levies as required.
- Process collections in accordance with company procedure.
- Debt, Legal Collection, and Insurance Guarantees
- Automate debt collection procedures as per the specification on the intranet.
- Ensure compliance with debt collection procedures as detailed on the intranet.
- Process legal collection matters immediately upon authorisation from the governing body.
- Handle insurance guarantee policies in accordance with the procedure on the intranet.
- Month-End Management Accounts
- Complete management accounts in a timely manner, but no later than the 10th working day of each month.
- Check management packs with the General Manager, Operations & Finance or Senior Financial Administrator.
- Provide management packs to the portfolio manager for review and approval.
- Make necessary changes to management accounts and merge all PDF documents into one.
- Email or print management accounts for forwarding to the trustees.
- Budgets
- Prepare budgets at least two months prior to the end of the financial year.
- Ensure all scheme information is entered into the budget.
- Obtain scheme budget information sheets from the portfolio manager.
- Process budgets in accordance with the budget manual.
- Save finalised budgets in the relevant folder.
- Audit Year-Ends
- Source documentation required by the auditor, including insurance policies and levy schedules.
- Check minutes to ensure the auditor is correct.
- Complete printed audit file checklists.
- Collect, receive, and circulate draft and final audited financials in a timely manner.
- Complete final adjustments and finalise year-end in a timely manner.
- Diary the date that the draft is due back and follow up before the due date.
- SARS
- Obtain a copy of the signed audited financials within the required time period.
- Enter details on the SARS assessment.
- Enter details from the financials onto the SARS assessment as per the manual.
- Calculate tax in accordance with SARS requirements and advise the scheme accordingly.
- Other
- Attend to all correspondence and escalations in a timely manner.
- Process all income to the company accurately and in a timely manner.
- Hand over and process internal scheme changes properly.
- Provide relief for other financial administrators, including rental financial administrators if required.
- Escalate issues and concerns in a timely manner.
- Deal with all matters related to their portfolios.
- Download bulk bank statements daily.
- Update control sheets and monitor work requirements.
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