Material Recycling Facility Operations Manager

Job Summary

To manage all aspects of the Material Recycling Facilities within the Gauteng region with the overall objective of creating an effective, efficient and profitable operation. To ensure SHEQ standards are maintained within the facilities in liaison with the National SHEQ Manager as well as to ensure that production standards and targets are set and managed with optimal efficiency.

Key ResponsibilitiesPersonnel Management

• Responsible for the effective management of all staff reporting to you.
• Ensure adequate staff compliment to deliver exceptional service and meet targets.
• Ensure recruitment and selection of qualified employees.
• Adhere to HR procedures and policies at all times.
• Responsible for employment documents for new staff, complete take-on sheets, job descriptions, issue PPE, etc.
• Induction and training of new employees and continued development and growth of existing employees.
• Responsible for ensuring that the correct number of staff on duty is in relation to the production flow required.
• Responsible to ensure a safe, secure and clean working environment by educating and directing staff on the use of control points, equipment and resources and compliance with all legislation and policies.
• Carry out assessments on Assistant MRF Manager and / or Senior MRF Supervisors.
• Effective communication of job expectations.
• Monitoring of performance and providing the necessary coaching and counselling as required on a daily / weekly basis as required and develop personal growth opportunities.
• Plan training about different products, code of conduct, SHEQ standards and procedures in conjunction with HR and training department.
• Ensure compliance with all disciplinary procedures and take appropriate action as required (issue warnings, notifications and attend hearings as needed).
• Set priorities in tasks, set out daily task planning for staff, recommend shifts and revise schedules when applicable.
• Resolve staff problems by analyzing information, investigating issues, identifying solutions and recommending action plans.
• Responsible for managing payroll and remuneration of all MRF employees.
• Ensure that performance appraisals for employees are completed twice per year.
• Ensure compliance by all employees in terms of policies, procedures and productivity standards.
• Ensure effective communication between relevant departments and management.
• Ensure all Data Capturers, or any staff in a similar role or handling similar duties, are trained and confirmed capable of performing their duties at the level required by the Data or Systems department and ensure that there are sufficient staff to capture all required information is available at all times.

SHEQ Responsibilities

• Signed 16(2) legal appointment in place.
• Signed GMR2(7) legal appointment in place.
• Ensure that all other legal appointments are in place e.g. First Aiders, Fire Fighters and Shifts Man (ensure appropriate training is issued).
• Knowledge of contents of safety file.
• Know emergency evacuation plan and conduct do planned evacuations twice a year.
• Responsible for implementation of PTW and lock-out procedures.
• Responsible for implementation of excellent housekeeping standards.
• Responsible for appropriate operator training.
• Ensure that all incidents / accidents, spills and near misses are reported, and mitigation and prevention measure are implemented.
• Ensure that planned job observations are carried out by Supervisors.

Production

• Responsible for all staff members optimal productivity by monitoring reports.
• Business planning: Identify cost reductions/savings and elevate productivity.
• Ensure economically & profitable recycling process.
• Ensure accurate data of incoming and outgoing material tonnage.
• Negotiate and arrange for the placement of balers, cages and bins as required.
• Implement and supervise the workflow by monitoring the steps, observing control points, equipment and manpower.
• Ensure stock is sold timeously with the lowest possible baled stock on the floor before month-end.
• Ensure proper stock control measures and adequate security is in place to prevent stock losses and theft.
• Ensure MRF production is measured accurately, in real-time and in full on the companys electronic system(s).
• Provide manufacturing information by compiling, initiating, sorting and analyzing production performance records/data, answer questions and respond to requests.
• Ensure that recyclable material adheres to company standards.

Equipment and Maintenance

• Ensure that all PM checks are carried out and data captured.
• Ensure that Preventative Maintenance is carried out by the responsible person and that the Maintenance Schedule is kept up to date.
• Supervise the repair of breakdowns - arrange purchase orders and suitable BEE compliant contractors.
• Evaluate and advise on machine and equipment purchases.
• Ensure the devices and/or processes to measure or weigh movement and production of product are in place and are providing accurate measurements.

Liaising with External Clients

• Liaise with municipalities such as City of Tshwane and City of Joburg to ensure a good working relationship. Comply with all relevant requirements.
• Liaise with landlord of premises and ensure a good working relationship, comply to landlords SHEQ standards and license conditions and attend all scheduled meetings with landlord.
• Maintain good relationship with any union and working committees, by following the terms of the collective bargaining agreement (if applicable).
• Negotiate and liaise with finance department, senior management and suppliers.
• Maintain good relationship with suppliers and contractors.
• Negotiate with clients with regards to pricing and increased trade volumes.
• Ensure approval from General Manager before offering higher prices.
• Ensure BBBEE compliance with regards to procurement, enterprise and supplier development and any other applicable element of BBBEE.
• Acquire sign-off by the General Manager before requesting any credit notes to be issued to buyers or any other debtor.

Reporting and Administrative Responsibilities

• Responsible for all daily reports - attendance registers, shift reports, production graphs.
• Responsible for weekly reports - staff leave reports, IODs, operational feedback report, weekly operations meetings.
• Responsible for all monthly reports as required.
• Keep updated Excel spreadsheets reflecting all purchases & sales.
• Check weighbridge slips to ensure accurate purchase orders are generated.
• Consolidate and check all transactions for accuracy.
• Keep track of maintenance budget and report to General Manager.
• Ensure all incoming and outgoing material is recorded on the companys electronic system as per the companys requirements on the same day or latest by the next.
• Approve invoicing of all outgoing loads.

Purchasing

• Responsible to oversee that all stock levels of consumables are kept at required levels.
• Responsible for order books.
• Responsible for petty cash and reconciliations.
• Responsible for all materials and equipment ordered, the arrangement of approvals and payments with finance department.
• Respond to all account queries.

Requirements

• Minimum matric. A relevant diploma or degree will be an advantage.
• Management skills, a minimum of 5-years management experience is required.
• Relevant qualifications and experience, knowledge and skills logistics, SHEQ, HR, production, etc.
• Knowledge and experience in related waste management and recycling is a preference.
• High proficiency in Microsoft Office is essential.
• Valid driver's license.

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