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Executive Coordinator

2 weeks ago

Centurion, Gauteng, South Africa Financial Intelligence Centre Full time
Job Overview

The Financial Intelligence Centre is seeking a highly skilled and experienced Executive Coordinator to provide administrative support to the Executive Manager. As a key member of the team, you will be responsible for managing the Executive Manager's diary, scheduling appointments, and facilitating meetings.

Key Responsibilities
  1. Diary Management: Manage the Executive Manager's diary, schedule appointments, and make arrangements for meeting participants.
  2. Visitor Coordination: Receive visitors on behalf of the Executive Manager, facilitate security clearance, parking, and document preparation.
  3. Meeting Arrangements: Book venues, arrange refreshments, and prepare documents for meetings.
  4. Communication: Answer telephone calls, handle telephonic requests, and maintain effective communication with internal and external stakeholders.
  5. Record Keeping: Maintain records in line with FIC's records management policy, register documents on the electronic document tracking system, and follow up on issues arising in documents and minutes.
Required Skills and Qualifications
  • Experience: A minimum of 5 years of experience as a Personal Assistant.
  • Education: Diploma or equivalent qualification.
  • Skills: Well-organized, able to work with minimal supervision, excellent Microsoft Office skills, sound judgment, attention to detail, and strong administrative skills.