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Administrative Service Coordinator

2 weeks ago

Pretoria, Gauteng, South Africa SGS Full time

As a Administrative Service Coordinator, you will play a critical role in supporting the operations of our Pretoria Civil Engineering Laboratory team at SGS.

Job Responsibilities:

The successful candidate will be responsible for performing various business administrative duties, including CRS coordination, business procurement administration, ensuring preferred suppliers are used, purchase requests, receiving of services/goods, order follow-up, supplier performance feedback, and ad-hoc administration duties required by the line manager.

Main Tasks:
  1. Coordinate inspection and testing activities, ensure prompt and efficient handling of samples as trained and per applicable procedure, and attend to all operational matters related to work in progress at sample reception and new instructions received from customers/line Manager.
  2. Ensure accurate and timeous frontloading, process and submit claims as per company procedure within deadlines, prepare and submit timesheets within the required timeframe, provide support in terms of recruitment, and ensure complete documents and files reach the HR department before the payroll deadline.
  3. Prepare test reports, emailing of results to customers, manual and electronic filing of job and/or test report, adhere to all quality and safety requirements of the SGS management system, actively participate in safety-related activities, and always wear appropriate protective clothing.

Requirements: The successful candidate must have a Grade 12 or relevant post-matric qualification, high proficiency in English (read, write, speak), and proficiency in local vernacular would be advantageous (read, write, speak). Additionally, the candidate should have 4 years of relevant experience, excellent computer literacy in Word, Excel, Outlook, PowerPoint, knowledge of quality management systems, attention to detail and accuracy, ability to operate under minimum supervision, excellent interpersonal skills towards colleagues, customers, and suppliers, and excellent communication skills.