Compensation Specialist

1 week ago


Johannesburg, Gauteng, South Africa HR Innovation Full time
Job Summary

We are seeking a highly skilled Compensation Specialist to join our team at HR Innovation. In this role, you will be responsible for managing the end-to-end payroll function for both salaries and wages.

About the Role

This position is crucial in ensuring accurate payroll processing, compliance with relevant labour laws and statutory requirements, and coordination between payroll and HR functions.

Duties and Responsibilities
  • Weekly Payroll Processing
    • Import hours from the Webregister clocking system.
    • Verify and process overtime, ensuring pre-approval and accuracy.
    • Process earnings, deductions, and company contributions, ensuring alignment with third-party schedules.
    • Ensure leave is processed in compliance with company policies and labour laws.
    • Calculate and process acting allowances, pro-rata leave pay, and pro-rata bonuses.
    • Load new employees and process terminations.
    • Conduct variance checks before management review.
    • Export payroll to the bank and upload it to Standard Bank Online.
    • Perform payroll backups and roll over to a new period.
  • Monthly Payroll Processing
    • Validate employee hours and process payroll accurately.
    • Process salary-based earnings, deductions, and contributions.
    • Ensure leave transactions are updated on the ESS system.
    • Obtain and process incentive amounts for CAV and sales staff.
    • Perform variance checks before submitting payroll for approval.
    • Export payroll data for bank processing and ensure timely payments.
    • Roll over payroll periods and maintain records.
  • Payroll Compliance & Reporting
    • Prepare and submit PAYE returns and other statutory payroll reports.
    • Ensure adherence to tax laws, BCEA, LRA, and MEIBC regulations.
    • Keep updated with payroll policies, legislative changes, and tax implications.
    • Assist with external audits and provide necessary payroll documentation.
    • Generate month-end payroll journals and cashbook journals for accounting purposes.
  • Third-Party Payments & Reconciliations
    • Reconcile and process third-party payments (e.g., pension, garnishees, loans, MIBFA, unions).
    • Ensure correct deduction amounts are remitted to relevant entities.
    • Prepare and distribute third-party schedules.
    • Ensure timely release of third-party payments and track proof of payments.
    • Follow up on third-party queries and discrepancies.
  • Employee Support & Queries
    • Address payroll-related employee queries in a professional manner.
    • Provide guidance on statutory deductions, UIF, and tax concerns.
    • Process UIF forms for terminations and maternity leave claims.
    • Support HR with employment equity (EE) and workman's compensation reports.
  • Annual & Ad Hoc Responsibilities
    • Process annual salary and wage increases, including drafting increase letters.
    • Submit RMA Insurance (WCA) and IOD claims.
    • Assist in preparing accurate payroll data for EE reporting.


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