Administrative Support Specialist
1 month ago
Armstrong Appointments is seeking a highly organized and experienced Executive Assistant to provide administrative support to our CEO. The ideal candidate will have a strong background in legal administration and be able to work in a fast-paced entrepreneurial environment.
Key Responsibilities- Manage and maintain the CEO's calendar, schedules, and travel arrangements, including coordinating complex international and local travel arrangements.
- Prioritize emails and phone calls, ensuring effective diary management and prioritizing sensitive matters.
- Provide administrative assistance, including writing and editing emails, drafting memos, and preparing communications on the executive's behalf.
- Prepare and edit various documents and presentations.
- Type, review, and proofread documents as required.
- Handle memos, reports, invoices, and related documents, including sensitive information.
- Schedule and coordinate meetings, prepare agendas, take minutes, and follow up on action items.
- Collate Exco packs.
- Arrange and coordinate logistics for meetings and events.
- Screen the CEO's emails, archive, and professionally compose replies/correspondence on behalf of the CEO when required.
- Provide high-level confidential administrative support to the CEO and the Exec team.
- 5-8 years of experience in a similar role, with a proven track record in executive administration.
- A strong background in legal administration.
- Experience in the property industry would be considered an advantage.
- Ability to work in a fast-paced entrepreneurial environment.
- Strong organizational skills, with the ability to prioritize multiple tasks and maintain attention to detail.
- Strong interpersonal skills, with the ability to build relationships with stakeholders.
- High level of discretion and confidentiality.
- Time management and ability to meet deadlines.
- Excellent verbal and written communication skills.
- Strong organizational skills and ability to multitask.
- Problem-solving and decision-making ability.
- Experience with the Microsoft Office suite.
A consultant will be in touch if you are shortlisted for the position. Please consider your application unsuccessful if you have not been contacted within 2 weeks. We will keep your CV on our database and contact you if you match the criteria of any other vacancies.
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