Administrative Support Specialist

1 month ago


Durban, KwaZulu-Natal, South Africa Armstrong Appointments Full time
Job Summary

Armstrong Appointments is seeking a highly organized and experienced Executive Assistant to provide administrative support to our CEO. The ideal candidate will have a strong background in legal administration and be able to work in a fast-paced entrepreneurial environment.

Key Responsibilities
  • Manage and maintain the CEO's calendar, schedules, and travel arrangements, including coordinating complex international and local travel arrangements.
  • Prioritize emails and phone calls, ensuring effective diary management and prioritizing sensitive matters.
  • Provide administrative assistance, including writing and editing emails, drafting memos, and preparing communications on the executive's behalf.
  • Prepare and edit various documents and presentations.
  • Type, review, and proofread documents as required.
  • Handle memos, reports, invoices, and related documents, including sensitive information.
  • Schedule and coordinate meetings, prepare agendas, take minutes, and follow up on action items.
  • Collate Exco packs.
  • Arrange and coordinate logistics for meetings and events.
  • Screen the CEO's emails, archive, and professionally compose replies/correspondence on behalf of the CEO when required.
  • Provide high-level confidential administrative support to the CEO and the Exec team.
Requirements
  • 5-8 years of experience in a similar role, with a proven track record in executive administration.
  • A strong background in legal administration.
  • Experience in the property industry would be considered an advantage.
  • Ability to work in a fast-paced entrepreneurial environment.
  • Strong organizational skills, with the ability to prioritize multiple tasks and maintain attention to detail.
  • Strong interpersonal skills, with the ability to build relationships with stakeholders.
  • High level of discretion and confidentiality.
  • Time management and ability to meet deadlines.
  • Excellent verbal and written communication skills.
  • Strong organizational skills and ability to multitask.
  • Problem-solving and decision-making ability.
  • Experience with the Microsoft Office suite.

A consultant will be in touch if you are shortlisted for the position. Please consider your application unsuccessful if you have not been contacted within 2 weeks. We will keep your CV on our database and contact you if you match the criteria of any other vacancies.



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