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Front of House Coordinator

2 months ago

Cape Town, Western Cape, South Africa Sagen Advisory Full time
Job Title: Front of House Coordinator

We are seeking a highly organized and detail-oriented Front of House Coordinator to join our team at Sagen Advisory. As a key member of our front office team, you will be responsible for providing exceptional administrative support to our clients and staff.

Main Responsibilities:

  • Manage and maintain electronic diaries, prioritizing appointments and reallocation as necessary.
  • Handle sensitive and complex issues in a professional and objective manner.
  • Organize meetings, including preparing agendas, pre-meeting briefings, and meeting papers.
  • Screen calls, inquiries, and requests, and deal with them appropriately.
  • Assist the Director in researching and following up on matters within their responsibility.
  • Process correspondence, ensuring incoming correspondence is dealt with appropriately.
  • Maintain office systems, including data management and filing.
  • Maintain records of contacts.
  • Assist with research and follow-up on matters.
  • Supervise incoming and outgoing clients and calls.
  • Meet and greet visitors at all levels.

Person Specification:

  • Must live within 25km of Westlake Area in Cape Town.
  • 3 years' work experience in front of house/reception/administration fields.
  • Strong experience in electronic diary management.
  • Excellent communication skills with the ability to interact professionally with a wide range of contacts.
  • Strong organizational skills with excellent attention to detail and the ability to maintain a high level of accuracy.
  • A flexible and proactive approach to work with the ability to prioritize and re-prioritize workload as required.
  • Ability to work on own initiative.
  • Ability to deal with sensitive information with discretion.
  • Experience with legal documents and contracts is highly desirable.
  • Excellent IT skills, including a working knowledge of presentation software packages, preferably Microsoft Office Word, Excel, and PowerPoint.

Remuneration: R10 000 - R13 000 pm