Administrative Sales Coordinator

10 hours ago

Cape Town, Western Cape, South Africa West Coast Personnel Full time
Job Title: Administrative Sales Coordinator

We are seeking a highly organized and detail-oriented Administrative Sales Coordinator to join our team at West Coast Personnel. As an Administrative Sales Coordinator, you will play a crucial role in supporting our sales team by ensuring seamless project coordination, efficient sourcing and costing processes, and exceptional client liaison.

Key Responsibilities:
  • Project Tracking & Planning:
    • Coordinate project tasks related to sales to ensure seamless information flow between departments and external parties.
    • Organize and prioritize tasks, delegate responsibilities, and gather feedback to ensure timely completion of projects.
    • Update priorities throughout the day to address new inquiries or emerging priorities.
  • Sourcing & Costing Support:
    • Engage in further dialogue with clients to refine and tailor project requirements.
    • Identify potential suppliers that offer products within the scope of our requirements.
    • Gather and populate costing and stock information accurately and timeously.
    • Present options to sales reps or directly to clients, ensuring accuracy and efficiency.
  • Client Liaison:
    • Manage communication channels with clients to ensure timely responses and information flow.
    • Gather necessary information to address client inquiries comprehensively.
    • Thank customers and facilitate delivery bookings between customer requirements and our delivery schedule availability.
    • Liaise with the dispatch team to ensure customer requirements are booked and communicated effectively.
  • Internal Sales:
    • Oversee sales projects and act as lead salesperson when required.
    • Attend to customers without assigned sales reps, ensuring their needs are met.
  • General Administrative Duties:
    • Maintain physical and digital filing systems, databases, and spreadsheets.
    • Create and manage filing systems, update spreadsheets, and store sensitive information securely.
    • Handle tasks such as opening sales files, creating customer cover sheets, and managing data sheets.
  • Architectural Plan Interpretation & Obtaining Measurements:
    • Read and interpret architectural plans and specifications to accurately assess project requirements.
    • Extract accurate measurements from plans to provide precise quotations to clients.
  • Support to the Operations Department:
    • Track and manage samples for each project, including returns and charging.
    • Maintain organized sample racks and update them with new arrivals or discontinued items.
    Requirements:
    • Maths skills.
    • High attention to detail.
    • Excellent communication skills.
    • Strong organizational abilities.
    • Ability to multitask and work well under pressure.
    • Data management abilities.
    • Ability to read plans.
    • Intermediate Excel skills.
    • Strong administrative skills.
    • Experience in the industry advantageous.

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