Executive Assistant to the Executive Team

6 hours ago


Kempton Park, Gauteng, South Africa BevCo Full time
{"Key Responsibilities": "

As a highly organized and proactive Executive Assistant, you will provide high-level administrative support to our executive team.

Key Accountabilities and Outputs:

  • Calendar Management:
    • Manage and maintain executives' schedules, including scheduling appointments, meetings, and travel arrangements.
    • Coordinate and prioritize appointments and meetings with internal and external stakeholders.
  • Communication Management:
    • Act as the primary point of contact for internal and external stakeholders on matters pertaining to the executives.
    • Screen and direct calls and distribute correspondence.
    • Handle requests and queries appropriately.
  • Meeting Coordination:
    • Prepare agendas and take minutes during meetings.
    • Coordinate decks for the Senior Management Review and Planning and Control meeting
    • Coordinate logistics and materials for meetings and conferences.
    • Follow up on action items and decisions made during meetings.
  • Administrative Support:
    • Prepare and edit correspondence, communications, presentations, and other documents.
    • File and retrieve documents and reference materials.
    • Conduct research and collect data to prepare reports and documents.
    • Reconciliation of the Executive Team`s monthly credit card statements.
  • Travel Coordination:
    • Arrange complex and detailed travel plans, itineraries, and agendas.
    • Compile documents for travel-related meetings.
  • Office Management:
    • Maintain office supplies inventory and anticipate office needs.
    • Assist in the onboarding of new staff members.
    • Coordinate office maintenance and repairs.
  • Project Support:
    • Assist executives with project planning and coordination.
    • Track project deadlines and deliverables.
    ", "Requirements": "

To be successful in this role, you will need:

  • Bachelor's degree preferred.
  • Previous experience in a similar role supporting senior management.
  • Familiarity with basic accounting principles and practices.
  • Own transport and driver's license required.
  • SAP

Key Qualities:

  • High level of integrity and confidentiality.
  • Strong interpersonal skills and ability to build relationships with stakeholders.
  • Excellent time management skills and ability to multitask and prioritize work.
  • Detail-oriented and able to work with a high degree of accuracy.
", "Working Conditions": "

This position typically operates in an office environment.

Extended hours and occasional weekend work may be required.

", "Salary and Benefits": "

Competitive salary based on experience and qualifications.

Comprehensive benefits package including health insurance, retirement plan, and annual leave.

", "Company": "BevCo"}

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