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Branch Operations Manager

2 months ago

Port Elizabeth, Eastern Cape, South Africa Top Vitae Recruitment Full time

Job Summary:

The Branch Administrator will play a crucial role in ensuring the smooth operation of the branch, focusing on administrative tasks, fleet management, and customer service. This position requires a highly organized and detail-oriented individual with excellent communication skills.

Key Responsibilities:

  • Fleet Management:
    • Procure and manage vehicle orders, ensuring accurate information and timely delivery.
    • Track and monitor vehicle delivery dates, communicating changes to relevant departments.
    • Generate purchase orders and arrange for orders to be emailed or collected by suppliers.
    • Manage vehicle accidents, record-keeping, and insurance claims.
    • Order and issue fuel cards, reconciling monthly fuel statements.
  • Administration Duties:
    • Manage the CAPEX process, creating purchase orders, uploading to Magnitude, and paying suppliers.
    • Monitor and follow up on outstanding purchase orders, ensuring timely processing.
    • Manage cell phone and computer equipment, ordering and maintaining inventory.
    • Oversee the GIS account, verifying daily transactions for the branch.
    • Facilitate and process customer onboarding, asset registration, and petty cash management.
    • Coordinate clearing accounts with all departments, ensuring accurate and timely processing.
    • Assist the rental department with LTR and STR tasks as needed.
    • Support the debtors team as required.

Requirements:

  • Advanced computer literacy in MS Outlook, Word, and Excel.
  • Experience working with Kerridge is advantageous.
  • Strong analytical skills, attention to detail, and accuracy.
  • Strong financial and numerical ability, with experience in financial indicators and accounting knowledge.
  • Excellent interpersonal and communication skills, with proficiency in English and Afrikaans.
  • Ability to interact with senior management and communicate effectively with people at all levels.
  • Impeccable telephone manner and customer service skills.
  • Ability to work effectively in a team, prioritize tasks, and manage multiple responsibilities.
  • Excellent work ethic, with a strong sense of urgency and problem-solving skills.
  • Ability to adapt to change and new challenges.