Executive Support Professional

1 week ago


Durban, KwaZulu-Natal, South Africa BLACK TIE RECRUIT Full time
Job Summary

We are seeking an exceptional Executive Support Professional to provide high-level administrative support to our executives and family members. The ideal candidate will be highly organized, discreet, and possess excellent communication skills.

Key Responsibilities
  • Schedule and coordinate meetings, appointments, and travel arrangements for executives and family members
  • Manage incoming and outgoing emails, phone calls, and correspondence
  • Draft and edit speeches, sales notes, letters, and reports
  • Maintain filing systems and organize office supplies
  • Prepare agendas, compile meeting packs, take minutes, and follow up on action items for board and family meetings
  • Arrange travel itineraries, including flights, accommodations, and car rentals for business and family trips
  • Handle foreign currency requests and orders for both business and personal use
  • Complete visa applications and create invitation letters for international travel
  • Liaise with financial institutions for personal and business needs
  • Reconcile personal accounts and manage equalisation
  • Organize company events and family gatherings
  • Perform personal tasks for family members, including managing schedules and appointments
  • Coordinate with drivers and book activities
  • Order food, snacks, and beverages
  • Purchase gifts and flowers for special occasions
  • Summarize sales reports, including sales and property reports
  • Manage monthly accounts, including DSTV, Telkom, and levies
  • Order medication and reconcile medical accounts monthly
  • Assist with medical and insurance claims
Requirements

The successful candidate will have a minimum of 2 years' experience as an Executive Assistant and possess the following skills:

  • High school diploma or equivalent required; degree preferred
  • Minimum 2 years' experience in an executive assistant role
  • Excellent communication, organizational, and time management skills
  • Discreet and confidential nature
  • Ability to work under pressure and meet deadlines
  • Proficient in Microsoft Office and Google Suite
  • Familiarity with scheduling software and tools
Compensation

The estimated salary for this position is R600,000 - R800,000 per annum, depending on experience and qualifications.



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