Executive Support Professional
1 week ago
We are seeking an exceptional Executive Support Professional to provide high-level administrative support to our executives and family members. The ideal candidate will be highly organized, discreet, and possess excellent communication skills.
Key Responsibilities- Schedule and coordinate meetings, appointments, and travel arrangements for executives and family members
- Manage incoming and outgoing emails, phone calls, and correspondence
- Draft and edit speeches, sales notes, letters, and reports
- Maintain filing systems and organize office supplies
- Prepare agendas, compile meeting packs, take minutes, and follow up on action items for board and family meetings
- Arrange travel itineraries, including flights, accommodations, and car rentals for business and family trips
- Handle foreign currency requests and orders for both business and personal use
- Complete visa applications and create invitation letters for international travel
- Liaise with financial institutions for personal and business needs
- Reconcile personal accounts and manage equalisation
- Organize company events and family gatherings
- Perform personal tasks for family members, including managing schedules and appointments
- Coordinate with drivers and book activities
- Order food, snacks, and beverages
- Purchase gifts and flowers for special occasions
- Summarize sales reports, including sales and property reports
- Manage monthly accounts, including DSTV, Telkom, and levies
- Order medication and reconcile medical accounts monthly
- Assist with medical and insurance claims
The successful candidate will have a minimum of 2 years' experience as an Executive Assistant and possess the following skills:
- High school diploma or equivalent required; degree preferred
- Minimum 2 years' experience in an executive assistant role
- Excellent communication, organizational, and time management skills
- Discreet and confidential nature
- Ability to work under pressure and meet deadlines
- Proficient in Microsoft Office and Google Suite
- Familiarity with scheduling software and tools
The estimated salary for this position is R600,000 - R800,000 per annum, depending on experience and qualifications.
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