Office Manager

4 weeks ago

Somerset West, South Africa Finovate Full time

**Job title: Office Manager**

**Key Responsibilities**:
**Office Management**:

- Greet and assist visitors, maintaining a professional and welcoming atmosphere.
- Efficiently handle inbound and outbound courier services.
- Manage telephone systems and operate the switchboard.
- Coordinate boardroom bookings and ensure their availability for meetings.
- Oversee the functionality and cleanliness of reception areas, boardrooms, kitchens, and the overall office space.
- Ensure facilities are conducive to productivity, including maintaining cleanliness, tidiness, and appropriate decor.
- Address repairs and maintenance issues promptly.
- Manage plants, decor, and security arrangements.
- Develop and maintain a seating plan to optimize workspace utilization.
- Act as a liaison with the landlord regarding maintenance and other facility-related matters.
- Assist with any ad hoc work needed by the team.

**Procurement**:

- Source and procure office supplies, kitchen consumables, and cleaning services.
- Coordinate with IT providers for equipment setup, onboarding of new staff, and logistics related to laptops.
- Log and report any faults with service providers promptly.
- Monitor and ensure uninterrupted internet connectivity and printing services.

**Culture & People**:

- Maintain records of birthdays and coordinate celebratory reminders.
- Extend warm welcome messages to new staff and facilitate their onboarding process.
- Organize team-building events to promote camaraderie and collaboration among employees.
- Plan and execute the year-end function and other significant events on the company calendar.

**Travel Arrangements and Visa Coordination**:

- Coordinate travel arrangements for employees, including booking flights, accommodations, and transportation.
- Proficiency in Microsoft Office Suite.
- Proven experience in office management or administrative roles.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Ability to prioritize tasks and work under pressure in a fast-paced environment.
- Attention to detail and problem-solving skills.
- Knowledge of procurement processes and vendor management.
- Understanding of facilities management and maintenance procedures.
- A proactive and flexible approach to work.

**This is a permanent fulltime in-office position based in Somerset West.**

**Location**:Somerset West.

**Salary offered**: R15 000-R20 000 per month.

**Starting date**: As soon as possible.

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