Admin Controller

1 week ago

Polokwane, South Africa RCL FOODS Careers Full time

The** RCL FOODS **Talent Acquisition team is currently on the lookout for an experienced **Admin Controller** to join the Finance Operations team in our **Vector Logistics** Division.

The suitable incumbent will be required to provide national management accounting support and commercial insight for the Vector business including contribution towards the budgeting process, reporting, and the commercial evaluation of projects.

The role will be based in **Polokwane** and report to Finance Manager and Management Accountant.

**Duties & Responsibilities**:
**Strategy Operationalisation**
Work in conjunction with the Logistics Manager to find opportunities to promote and drive cost-saving initiatives
Work closely with cross-functional teams to ensure the delivery of an integrated supply chain benefit.
3rd party contract management. Ensure contract SLA is adhered to at all times
Manage ad hoc projects as assigned by the Regional financial manager.

**Adherence to policies and standards**
Assist with the administration of HACCP and Health & Safety.
Internal audit support and compliance with Vector policies and procedures. Ensure smooth running of yearly audit through proper preparation. Ensure admin findings are corrected and process updated.
Management of disaster recovery policies and procedures.
Maintaining Sustainability registers and reducing waste.
Ensure procedures and items in admin controller’s checklist are consistently adhered to.
Ensure local tax structures are adhered to.

**Monthly Reporting**
Compile monthly commentary on month’s performance.
Conduct the cost variance analysis by investigating major variances against budgets, targets and prior years.
Compile appropriate reports that highlight issues to management based on findings.
Monitor capacity utilisation of major assets across the business and provide feedback to senior management regarding under/over capacity situations and possible capex or lease requirements.
Compile and analysis various reports for the month-end pack as well as other ad hoc reports and presentations for leadership and Exco meetings.

**Budgeting/Capex**
Assume responsibility for compiling key aspects of the annual financial budget.
Ensure adherence to set deadlines and timeframes as agreed by the Business.
Communicate with key internal personnel in order to gather information for analysis and interpretation.
Plan and allocate tasks and monitor progress according to set timelines and ensure feedback to Senior Management.
Ensure all budgeted capex’s, when spent is correctly processed for management approval with backing motivations

Cost Control
Analyse costs against budget/forecast and investigate variances on a monthly basis.
Continuously consider cost-saving opportunities or areas where waste/inefficiencies can be eliminated and influence corrective action by line management.

**Stock Management**
Print reports before stocktake
Oversee the physical count of stock
Review, investigate all discrepancies and implement corrective action as and when required.
Ensure all stock GRV‘d into SAP correctly and GRIR process is completed within the required timeframe.
Provide the necessary information and actions taken with regard to weekly/monthly stock adjustments.
Manage Chep pallet and crate position linked to KPI requirements.

**Trip Recon and claims**
Ensure trips are reconciled, claims are investigated, and finalised within the allocated timeframe.
Liaise with other departments to ensure POD’s are collected for all shipments.
Liaise with Debtors and SO to ensure queries for depot are resolved timeously.

**Information and Data Management**
Ensure team members accurately and regularly capture data into the information system to enable access to reliable data and reporting for trend analysis and decision-making.
Share relevant data with management teams to enable reliable business decision-making.

**Team Supervision**
Lead subordinates towards meeting strategy and targets through regular communication and utilisation of full organisational talent management tool set.
Conduct performance appraisals and supervise team succession and resource planning.
Provide and schedule training based on team members’ development requirements and legislation.
Coach and support team members where necessary to achieve objectives.
Manage the employee relations climate and ensure corrective action is taken where required in line with relevant legislation and company policy.
Build a high-energy team to deliver accurate financial reporting and a culture of corporate governance compliance.
Manage the activities of the team and ensure internal customer service requirements are met.
Manage leave and general time management issues in line with organisational deliverables.

**Minimum Requirements**:
Minimum B.Com Accounting/Management Accounting majors or equivalent degree
5 years management accounting experience (articled or otherwise)
some experience/exposure in an FMCG environment, preferab

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