Accounts Payable Clerk

7 months ago

Bellville, South Africa Sanlam Full time

Who are we?
Sanlam Life and Savings (SLS) is focused on serving our retail and corporate clients in South Africa and further developing our strategic advantages in the South African market. Sanlam Life and Savings consists of three clusters - Sanlam Corporate, Sanlam Retail Mass and Sanlam Retail Affluent. The Sanlam Life and Savings Office provides strategic direction, coordination and support to the three clusters, as well as performing governance oversight that includes assurance provided by second line of defense functions in SLS, to enable us to meet our business objectives.

The SLS Finance Services function is responsible for delivering the following services to SLS, as well as other Clusters within Sanlam that make use of SAP S/4 Hana and related finance systems: The execution of shared financial transactions through the Finance Shared Services Drive operational excellence and efficiency through finance process and technology optimisation Delivering an efficient financial control and compliance environment for SAP S/4 Hana and related finance systems Delivering on the consolidated financial reporting requirements for SLS Build a successful career with us
We’re all about building strong, lasting relationships with our employees. We know that you have hopes for your future - your career, your personal development and of achieving great things. We pride ourselves in helping our employees to realise their worth. Through its four business clusters - Sanlam Life and Savings, Sanlam Investment Group, Sanlam Emerging Markets, Santam, as well as MiWay and the Group Office - the group provides many opportunities for growth and development. What will you do?
This position will be responsible for the preparation and processing of supplier invoices, payments and creditor reconciliations. This role is furthermore responsible for ensuring that all vendor invoices received are validated and accurately recorded and that vendor queries are resolved. What will make you successful in this role?
The key performance areas and tasks of this role are as follows:
Invoice capturing and processing
Ensure all required monthly processing is completed within the agreed Service Level Agreements (SLA’s)

**Capture and process vendor invoices within SAP, including**:
Scan invoices using the enterprise scanner and ensure all details are captured accurately and saved on the system in the correct format ready for distribution to the Accounts Payable team for further processing
Manually capture invoices on the system for any missing information from the OCR process or information captured erroneously
Prepare invoice entry with no purchase order if it has been determined that the invoice should not carry a purchase order and ensure the correct process to raise this invoice has been adhered to
Create credit memos in instances where the supplier is required to re-issue an invoice and ensure the process has been followed correctly
Edit invoices when a request to re-work is received from the Cost Centre Manager and submit the edited invoice for further approval
Post invoices on the system once it has been approved by the relevant staff and ensure that it is available for any addition to a payment proposal
Edit Down Payment requests if the invoice requires to be re-worked and submit the edited invoice for further approval by the relevant parties
Capture invoices on the system and ensure timely submission for processing and approvals
Capture vendor details electronically and ensure that the vendor details are up to date
Request updated invoices and ensure that processing has been completed and filed
Relationship
Work collaboratively within Accounts Payable to ensure vendors are paid on time
Work collaboratively with customers and other Business Units resolve vendor queries
Work collaboratively with Operations teams to resolve purchase order issues
Work collaboratively with Procurement Qualification and Experience
Advanced Diploma in Commerce, Accounting or Finance or relevant field from a recognised institution
1 year of solid understanding of basic accounting principles, procurement and payables knowledge
1 year in-depth knowledge and understanding of procurement and payables accounting principles and accounting software
1 year experience with relevant financial management systems
1 year functional knowledge in AP and Procurement System / ERP experience Knowledge and Skills
Must have good interpersonal skills
Demonstrate good planning skills
Must be quick to understand Sanlam operations as well as the technology used Behavioral Competencies
Demonstrate ability to manage different levels of complexities in a timely manner
Must be action oriented
Must be a fast learner
Should demonstrate resilience Core Competencies Being resilient - Contributing dependently Collaborates - Contributing dependently Cultivates innovation - Contributing dependently Customer focus - Contributing dependently Drives results - Contributing dependently Turnaround

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