Accounts Payable Administrator: Fixed Term Contract
5 months ago
Compilation, verify and processing document packs - Purchase Order, GRN, signed D/note or Job completion certificate, quotation and Tax invoice.
- Check, match and accurately process invoices and credit notes in the Accounting systems, post batches daily in order to effect payment timeously.
- Ensure invoices are properly authorised in accordance with levels of authority and allocated to correct Supplier and GL codes.
- Check and process against the GRN no invoice account, all proforma invoice to be followed up and VAT processed where applicable, all cleared within 2 months.
- Co-ordinate the resolution of supplier queries on accounts payable - no items longer than 2 months.
- Prepare the accruals listing, based on open P.O. list and supplier statement reconciliations.
- Processing payment run, EFT extract from Syspro and upload directly onto FNB.
- Prepare monthly supplier reconciliation packs, must include AP Trial Balance, supplier statement and original invoices/credit notes, PO and GRN.
- Send remittance advices to supplier after completion of payment run.
- Monitor supplier bank levels, credit limits and maintain vendor files.
- Ensure BBBEE certificates are valid and up to date and AP system and BBBEE register is updated.
- Comply with accounts payable policies and processes.
- Prepare Ad hoc reports when required.
- Assisting auditors both internal and external during audits.
- General office administration duties.
- Ensure company policy, procedures and group SHEQ standards are adhered to and maintained.
- Act as back for Foreign Creditors.
**Qualifications & Experience**:
- Matric / Grade 12.
- Diploma or equivalent qualification will be advantage.
- Minimum 3 years working experience as a Creditors Administrator.
- Knowledge of Syspro.
- Competent in MS Office.
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