Pro-active Paralegal to Be Based at Our Offices in

4 weeks ago


Gardens, South Africa Mint Kulca Full time

Do you consider yourself a **well-presented individual** with an **impeccable command of the English language** (both written and spoken)?

Have you at least one years experience in **Conveyancing** and/or **Deceased Estates**?

**THEN WE WOULD LOVE TO HEAR FROM YOU**

**THE TOP PRIORITIES OF THE ROLE ARE**:

- Impeccable administration **(0% margin for error on all files)**:

- Office Management **(Satisfaction rating of => 90%)**:

- Manage new leads/transactions coming in and hand over business to attorneys **(100% of leads serviced within 24 hours)**:

- Correspondent conveyancing - Maintain excellent client relationships and manage critical players in any conveyancing transactions **(Grow correspondent client base by 20%)**

**THE PURPOSE OF THE ROLE IS TO**:
Assist the attorneys by providing clerical and administrative support services to the firm.

**IF YOU HAVE THE FOLLOWING QUALITIES, THEN THIS ROLE IS FOR YOU**:

- Solutions orientated
- Creative problem-solving ability
- Accountability
- Time Management
- Excellent Communication skills (Proactive, Verbal, and Written)
- Attention to detail
- Work under pressure with the ability to prioritize
- Develop and build long-term relationships
- Intelligent and strategic thinking
- Ability to handle conflict and push back

**THE MINIMUM REQUIREMENTS FOR THE ROLE ARE**:

- Grade 12/Matric Certificate
- At least 1-2 years of experience as a paralegal in a legal environment focusing on conveyancing and deceased estates
- Computer literate (Office 365 and Legal practice management system experience)
- Ability to commute to work without hassle and willing to work Mon-Friday: 8:30am - 16:30pm
- Paralegal course would be an advantage

**DUTIES WILL INCLUDE**:

- Manage electronic files
- Correspondent conveyancing in the mornings
- Getting deeds to and from the deed’s office
- Take notes and liaise with attorneys
- Open new transactions and files
- Do the trust account receipts (bookkeeping tech stack)
- Log queries to the bank
- Deliveries of title deeds
- Do the administrative process of deceased estates
- Acknowledge receipt of documents
- Office management - ordering and monitoring stationery, tiding of the office space (occasionally), etc
- Returning calls and taking instructions (especially enquiry calls)
- General enquiries from the website - taking instructions of what is needed - referring to attorneys or quoting - managing first contact with the firm
- Process design, create a process or improve processes
- Managing the firms accounts (City of Cape Town, phone bills, etc) and checking with bookkeepers if everything is up to date

**Salary**: From R12,000.00 per month

Application Deadline: 2023/05/22



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