Temporary Front of House Receptionist

3 weeks ago


Cape Town, South Africa Sagen Advisory Full time

**Company Description**:
We, Sagen Advisory, a specialized recruitment company is seeking temporary front of house receptionist for December 2023 and January 2024.

The position is for a Front-of-house Receptionist Position for a Renowned Property Management company in Westlake Area, in Cape Town. The person must have minimum of 2 years of relevant work experience. You must be administratively strong, great at planning, organizing, scheduling, telephone and clientele communication, and must be able to be professional and well-presented to meet, greet and guide clients and staff.

Should you perform well in the temp position during this time, there is a possibility to be employed full time.

**Job Summary**:
Our client is seeking a reliable and proactive Front of house receptionist to provide administrative and secretarial support to our client's property management company, based in the Westlake area of Cape Town.

**Main Responsibilities**:

- Manage and maintain the electronic diaries, assessing the priority of appointments and reallocation as necessary.
- Handle sensitive and complex issues in a professional and objective manner.
- Organize meetings, including preparing agendas, pre-meeting briefings, and meeting papers.
- Screen calls, inquiries, and requests, and deal with them appropriately.
- Assist Director in researching and following up with action on matters which fall within the Director’s responsibility - chasing responses, and triggering follow-up action.
- Assist/support Director, Development Manager & Communications Manager.
- Process correspondence, ensuring that incoming correspondence is dealt with appropriately.
- Maintain office systems, including data management and filing.
- Maintain records of contacts.
- Assist with research and follow-up on matters.
- Supervise incoming and outgoing clients and calls.
- Meet and greet visitors at all levels.
- Any other duties as may reasonably be required.

**Person Specification**:

- Must live within 25km of Westlake Area in Cape Town.
- 3 years' work experience in front of house/reception/administration fields.
- Strong experience in electronic diary management.
- Excellent communication skills with the ability to interact professionally with a wide range of contacts both internal and external to the company.
- Strong organizational skills with excellent attention to detail and the ability to maintain a high level of accuracy.
- A flexible and proactive approach to work with the ability to prioritize and re-prioritize workload as required.
- Ability to work on own initiative.
- Ability to deal with sensitive information with discretion and to maintain.
- Experience with legal documents and contracts is highly desirable.
- Excellent IT skills, including a working knowledge of presentation software packages, preferably Microsoft Office Word, Excel, and PowerPoint.


**Remuneration**: R400 - R550per day, depending on experience.


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